{ "@context": "https://schema.org", "@type": "Dataset", "@id": "https://circleback.ai/compare/tldv-vs-plaud#dataset", "schemaVersion": 4, "type": "SoftwareApplicationComparison", "slug": "tldv-vs-plaud", "url": "https://circleback.ai/compare/tldv-vs-plaud", "canonicalUrl": "https://circleback.ai/compare/tldv-vs-plaud", "title": "tl;dv vs Plaud: pricing, features, and which is better", "description": "Compare tl;dv vs Plaud: pricing, recording options, notes, action items, and integrations, with plan limits and first-party sources.", "inLanguage": "en-US", "isAccessibleForFree": true, "representations": { "html": "https://circleback.ai/compare/tldv-vs-plaud", "markdown": "https://circleback.ai/compare/tldv-vs-plaud.md", "json": "https://circleback.ai/compare/tldv-vs-plaud.json", "describedBy": "https://circleback.ai/compare/llms.txt" }, "editorialPerspective": "Neutral competitor comparison; Circleback is presented only as a labeled third option.", "verdict": "tl;dv centers online video, clips, and recurring reports. Plaud adds dedicated in-person and phone-call devices, desktop audio capture, and credit-based Agent workflows.", "products": [ { "id": "tldv", "name": "tl;dv", "shortName": "tl;dv", "logoPath": "/marketing/comparisons/logos/tldv.png", "website": "https://tldv.io", "tagline": "A generous recorder with clips, multi-meeting reports, and increasingly sales-focused AI.", "positioning": "tl;dv combines unlimited meeting recording on its free tier with clips, reels, recurring reports, playbooks, and sales coaching. Its newer bot-free desktop mode broadens capture, but that mode is audio-only and drops video, screen share, and chat.", "bestFor": "Individuals and customer-facing teams that want a generous free recorder, easy clips, recurring multi-meeting reports, and optional sales playbooks.", "lessIdealFor": "Teams that need a fully released mobile app, bot-free video, a stable API, long-term free recording storage, or shared company history beyond meetings.", "decisionSummary": { "fit": "Free online recording, clips, and recurring reports", "chooseFor": [ "A generous free recorder", "Clips and sales playbooks" ], "watchFor": [ "Bot-free mode drops video and chat", "No bulk export; API is alpha" ] }, "pricing": { "headline": "Free; Pro $18 and Business $29/user/month with annual billing", "detail": "Free includes unlimited recordings and transcripts, but recordings are retained for three months, older recordings are archived shortly after processing, advanced AI credits are lifetime-limited, and after the first ten meetings generated notes cover only the first ten minutes. Paid prices are per user/month: Pro is $18 with annual billing or $29 month-to-month; Business is $29 or $39. Enterprise is quoted separately.", "freePlan": "Yes: unlimited recordings and transcripts, with retention, archive, AI-note, credit, duration, and concurrency limits." }, "strengths": [ "One of the broadest free recording and transcription allowances, despite meaningful retention and AI-output limits.", "Strong clips, reels, highlights, multi-meeting reports, playbooks, and sales coaching workflows.", "Bot and bot-free macOS/Windows capture now sit beside an early mobile recorder for in-person conversations.", "Recurring AI reports and conditional Slack workflows are particularly good at turning many calls into a compact digest with decisions and owner/deadline action lists." ], "tradeoffs": [ "Bot-free capture is audio-only: no video, screen sharing, or meeting chat is preserved.", "The mobile recorder is described as an early-stage testing experience; confirm availability before relying on it.", "Free recordings are retained for three months and quickly archived; after the first ten meetings, generated notes cover only the first ten minutes.", "The public API is labeled v1alpha1, and MCP searches typically return at most 50 meetings per query.", "There is no bulk meeting export in the product. Individual recording downloads require both owner and downloader to be on a paid plan, plus editor or admin access.", "The domain-level Organization is automatic rather than a governed tenant: any same-domain user can join it and the Organization itself cannot be deleted. Paid Teams provide the actual admin hierarchy.", "Several advanced AI, sales, and multilingual capabilities are reserved for higher plans.", "tl;dv can extract assigned action lists and send them elsewhere, but it does not document a native workspace-wide task system with assignee queues, status, due dates, and completion tracking." ], "chooseIf": [ "Unlimited free recording matters more than unlimited AI notes.", "Your workflow revolves around clips, playlists, sales playbooks, and recurring topic reports.", "You are comfortable using a bot when video, screen share, and chat need to be retained." ], "features": { "capture": { "summary": "Meeting bot or bot-free desktop recording", "detail": "macOS and Windows can capture system audio from any meeting platform without a bot. The bot remains the richer mode for supported conferencing platforms.", "level": "strong" }, "platforms": { "summary": "Web, Chrome, macOS, Windows, and an early mobile app", "detail": "Desktop capture is broad. tl;dv now documents a mobile app for in-person meetings, but describes it as recently launched, early-stage, and available for testing.", "level": "available" }, "inPerson": { "summary": "Desktop microphone or early-stage mobile recording", "detail": "A laptop can capture room audio and the newer mobile app can record in-person meetings. tl;dv documents speaker identification generally but does not explain whether the early mobile path preserves the same naming behavior, so test it before a broad rollout. There is no documented Watch capture.", "level": "available" }, "recordings": { "summary": "Rich playback, clips, and reels—with a botless video caveat", "detail": "Bot recordings support video, transcript, clips, reels, and shareable moments. Bot-free recordings are audio-only and omit video, screen sharing, and chat.", "level": "strong" }, "notesAndSearch": { "summary": "AI notes, action digests, multi-meeting reports, and topic tracking", "detail": "The product is particularly good at synthesizing multiple meetings and turning recurring prompts into reports, including action lists grouped by person and date. Those are report or checklist outputs rather than a native task lifecycle with workspace queues and completion state. Free accounts get a limited number of AI notes.", "level": "strong" }, "companyMemory": { "summary": "Meeting library and multi-meeting synthesis", "detail": "tl;dv can query and report across accessible meetings, but it does not present a broader email/calendar/person/company relationship memory as its core model.", "level": "available" }, "sharing": { "summary": "Granular team privacy defaults and automatic sharing", "detail": "Teams can automatically share with participants, publish to a team or organization library, and apply admin privacy rules using meeting context such as title, internal or external type, and team role. Sensitive categories can remain private by rule.", "level": "strong" }, "automations": { "summary": "Recurring AI reports and sales workflows", "detail": "Automated multi-meeting reports, playbooks, CRM updates, and conditional Slack posts are useful, especially for customer-facing teams. Slack workflows can format decisions and action items with owners and deadlines, but team workflow scope excludes team admins and billing-group admins, and the overall system is less open-ended than a general meeting condition/action builder.", "level": "strong" }, "integrations": { "summary": "CRM and collaboration integrations on paid plans", "detail": "tl;dv connects to common CRMs and work tools; exact access varies by plan. The catalog focuses on sales and collaboration tools.", "level": "available" }, "agentsAndApi": { "summary": "MCP on Pro+ and a public alpha API", "detail": "MCP can search meetings and participants, with typical result sets capped at 50. A subtle access rule matters: viewing a shared meeting is not enough if its organizer is on Free—the organizer must have Pro or higher before that meeting is available through MCP or the API. The API is documented as v1alpha1 and includes recording downloads, so integration teams should expect contract evolution.", "level": "available" }, "admin": { "summary": "Paid Team controls; separate domain-based Organizations", "detail": "Paid Teams add roles, billing administration, and forward-looking defaults; team settings do not override Team Admins. The separate domain-based Organization has no organization-wide admin defaults, any same-domain user can join it, and it cannot be deleted. Multi-team management is Business-only.", "level": "available" }, "languages": { "summary": "Multilingual transcription; advanced multilingual mode is plan-gated", "detail": "Language selection behavior varies by capture mode, and the multilingual Whisper option is documented for Business and Enterprise.", "level": "available" } }, "sources": [ { "label": "tl;dv pricing", "url": "https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing", "note": "Official Free, Pro, Business, and Enterprise pricing and plan scope." }, { "label": "tl;dv free-plan limits", "url": "https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan", "note": "Recording retention, archive behavior, AI-note coverage, lifetime credits, meeting duration, and concurrency." }, { "label": "tl;dv mobile app", "url": "https://intercom.help/tldv/en/articles/8490450-mobile-app", "note": "Recently launched early-stage mobile recording for in-person meetings." }, { "label": "tl;dv speaker identification", "url": "https://intercom.help/tldv/en/articles/6171907-speaker-identification-in-transcript", "note": "General automatic speaker identification; the article does not document mobile-mode parity." }, { "label": "tl;dv bot-free recording", "url": "https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot", "note": "Desktop capture and the audio-only limitation." }, { "label": "tl;dv MCP", "url": "https://intercom.help/tldv/en/articles/15322415-mcp", "note": "Plan eligibility, tools, access model, and result behavior." }, { "label": "tl;dv API", "url": "https://intercom.help/tldv/en/articles/11583137-api", "note": "Pro/Business eligibility and v1alpha1 status." }, { "label": "tl;dv team privacy defaults", "url": "https://intercom.help/tldv/en/articles/15033798-team-privacy-defaults", "note": "Admin-controlled automatic sharing, workspace-library publishing, and privacy rules for sensitive meetings." }, { "label": "tl;dv download limits", "url": "https://intercom.help/tldv/en/articles/5946213-how-to-download-your-recording", "note": "No bulk export plus paid-plan, ownership, and permission requirements for individual recording downloads." }, { "label": "tl;dv organization and team model", "url": "https://intercom.help/tldv/en/articles/8975481-organization-vs-team-what-s-the-difference", "note": "Automatic same-domain Organization membership, absence of Organization-wide admin defaults, and the paid Team hierarchy." }, { "label": "tl;dv permission levels", "url": "https://intercom.help/tldv/en/articles/10131073-understanding-permission-levels", "note": "Team roles, admin behavior, and the non-deletable domain Organization." }, { "label": "tl;dv AI prompts", "url": "https://intercom.help/tldv/en/articles/9235713-ai-prompts-inspiration", "note": "Cross-meeting action-item reports grouped by participant and date plus common analysis workflows." }, { "label": "tl;dv Slack workflows", "url": "https://intercom.help/tldv/en/articles/5946410-set-up-the-slack-integration", "note": "Conditional automatic summaries, decisions, and owner/deadline action lists plus the team-admin scope exception." } ] }, { "id": "plaud", "name": "Plaud", "shortName": "Plaud", "logoPath": "/marketing/comparisons/logos/plaud.png", "website": "https://www.plaud.ai", "tagline": "Dedicated recorders with desktop capture and AI workflows.", "positioning": "Plaud combines dedicated phone-mounted and wearable recorders with desktop capture and an AI workspace. Its Note family records calls and room audio, while NotePin models focus on in-person conversations. Plaud Intelligence adds templates, search, Agent actions, Skills, and Routines; transcription minutes and Agent credits are separate allowances.", "bestFor": "People who prefer a dedicated recorder or wearable, and teams that want Plaud’s capture hardware, templates, and Agent workflows in one ecosystem.", "lessIdealFor": "People who want in-person recording directly from their existing phone or Watch, or organizations that require SSO and flexible external meeting access.", "decisionSummary": { "fit": "Dedicated recorders, templates, and Agent workflows", "chooseFor": [ "Phone-mounted and wearable recorders", "Templates, Skills, and Routines" ], "watchFor": [ "Separate Agent credit allowance", "Hardware for portable capture" ] }, "pricing": { "headline": "Devices list at $159–$189; AI plans priced separately", "detail": "Standard device prices are $159 for Note or NotePin, $179 for NotePin S, and $189 for Note Pro; promotions may lower these prices. Pro costs $99.99/year or $17.99/month; Unlimited costs $239.99/year or $29.99/month. Team requires at least two seats and costs $25/user/month with annual billing or $35 with monthly billing. Launch offers reduce those rates to $20 for the first year or $28 through November 30, 2026, respectively. Agent credits are separate from transcription.", "freePlan": "Starter is free with a device and includes 300 transcription minutes/month. Pro includes 1,200/month; Unlimited and Team allow up to 24 hours/day. Unused monthly minutes do not roll over. Paid Team users can record on desktop without buying hardware." }, "strengths": [ "Choose a phone-mounted recorder for calls and meetings or a wearable for in-person conversations. The devices capture independently and provide physical recording controls.", "Desktop capture combines audio, highlights, typed notes, and screenshots. Use templates to format summaries and ask questions across recordings.", "Plaud offers MCP and CLI access to recordings and transcripts, plus Skills, Routines, connected Agent actions, and a managed Team workspace." ], "tradeoffs": [ "Portable hardware capture adds a device to buy and charge. NotePin models do not record phone calls; that requires Note or Note Pro. Team desktop capture does not require hardware.", "An unlimited transcription plan does not mean unlimited Agent use. Ask Plaud, connected actions, Skills, and Routines consume separate credits; the launch grant does not renew monthly.", "Team sharing is limited to workspace members, and SSO is not yet supported. Existing AutoFlows do not migrate automatically to Routines." ], "chooseIf": [ "You want a dedicated phone-mounted or wearable recorder with physical controls.", "You value summary templates, highlights, screenshots, and Agent-generated documents.", "You want Plaud hardware and desktop recordings in a managed workspace with MCP and CLI access." ], "features": { "capture": { "summary": "Dedicated recorders, bot-free desktop, and imports", "detail": "Press and hold a device’s recording control to start. Note and Note Pro capture calls and room audio; NotePin and NotePin S capture in-person conversations. Desktop records computer audio without a meeting bot and offers manual, prompted, or automatic recording. Team users can record on desktop without hardware; individual Starter activation requires a bound device.", "level": "strong" }, "platforms": { "summary": "Recorders, iOS, Android, web, macOS, and Windows", "detail": "Mobile apps manage devices and recordings; web and desktop provide access to the same account or workspace. Desktop records from a Mac or Windows computer. Without a Plaud device, Team capture is through desktop or audio imports. A native Apple Watch recorder is not documented; NotePin is separate wearable hardware.", "level": "available" }, "inPerson": { "summary": "Portable hardware with automatic speaker labels", "detail": "All four Note/NotePin models record in-person conversations and support speaker-labeled transcription. NotePin S has a tactile button and highlight control; the original NotePin uses a pressure-sensitive control and lacks device highlights. Both need charging and transfer recordings for processing. Neither NotePin model supports phone-call recording.", "level": "strong" }, "recordings": { "summary": "Saved audio, highlights, exports, and desktop screenshots", "detail": "Keep and play back audio, export recordings and text, and mark important moments. Desktop can attach screenshots and typed notes to enrich summaries. Screenshots are not a continuous meeting-video recording. MCP and CLI can retrieve audio download links, full speaker-labeled transcripts, and generated notes.", "level": "available" }, "notesAndSearch": { "summary": "Templates, action items, and questions across recordings", "detail": "Plaud generates speaker-labeled transcripts, default summaries, and action items. Template summaries offer different views of a conversation. Ask Plaud searches across transcribed files with references; Agent can create documents and take actions in connected apps. Default meeting outputs use transcription allowances, while Agent questions and new work use separate credits.", "level": "strong" }, "companyMemory": { "summary": "Recording knowledge base and connected Agent context", "detail": "Plaud Intelligence organizes recordings into a searchable knowledge base. Agent can use shared Team recordings and connected tools to answer questions and complete tasks. The cited documentation does not establish dedicated person/company pages with rolling summaries and email relationship timelines.", "level": "available" }, "sharing": { "summary": "Personal sharing, Team member access, and Routines", "detail": "Personal plans include sharing and exports. Team files are private until shared with workspace members, with member-restricted links rather than public external links. Routines can deliver notes through connected tools, but this does not grant access to the source recording or establish workspace-wide sharing defaults.", "level": "available" }, "automations": { "summary": "Conditional Routines, Skills, and connected actions", "detail": "Plaud Intelligence replaces AutoFlow with Routines, which can run on schedules or conditions such as a completed recording. Skills define reusable tasks and can be shared on Team. Existing AutoFlows do not carry over automatically. Running Skills and Routines consumes Plaud Credits, separate from transcription minutes.", "level": "strong" }, "integrations": { "summary": "Agent connectors, Zapier, and developer tools", "detail": "Agent lists Slack, Gmail, Google Docs, Google Calendar, Outlook, Notion, Linear, and Zapier connectors. More Microsoft 365 integrations and a Salesforce note-sync connector are described as upcoming. Connected Agent actions use credits. MCP and CLI provide another route for assistants and custom workflows.", "level": "strong" }, "agentsAndApi": { "summary": "MCP and CLI retrieval; separate Embedded SDK/API", "detail": "Plaud MCP and CLI retrieve recording metadata, speaker-labeled transcripts, summaries, and audio links. CLI search matches recording names across up to 500 recent files, rather than semantic transcript search. The Embedded device SDK and transcription API are separate offerings; the cited docs do not establish a full REST API for the consumer workspace.", "level": "available" }, "admin": { "summary": "Security certifications and Team administration", "detail": "Plaud lists SOC 2 Type II, ISO 27001/27701, GDPR, and HIPAA support. Team adds billing, seat and device management, secure offboarding, and workspace-level data residency. Content remains private until shared. The Team FAQ says SSO is not yet supported; a workspace has a two-seat minimum.", "level": "available" }, "languages": { "summary": "112 transcription languages", "detail": "Plaud documents transcription in 112 languages with speaker labeling and custom vocabulary. Validate performance on the languages, accents, and specialized terminology you use; the supported-language count is not an independent accuracy comparison.", "level": "strong" } }, "sources": [ { "label": "Plaud devices", "url": "https://www.plaud.ai/pages/plaud-device-comparison", "note": "Model-specific controls, phone-call/in-person capture, charging, storage, and list prices." }, { "label": "Plaud recording controls", "url": "https://support.plaud.ai/hc/en-us/articles/55643286546329-How-to-Record", "note": "Press-and-hold recording and model-specific highlight controls." }, { "label": "Plaud plans", "url": "https://www.plaud.ai/pages/plaud-ai-plan-pricing", "note": "Individual and Team prices, transcription allowances, launch offers, and included features." }, { "label": "Plaud desktop", "url": "https://www.plaud.ai/pages/plaud-desktop", "note": "Bot-free capture, meeting detection, recording modes, screenshots, highlights, and typed notes." }, { "label": "Plaud desktop requirements", "url": "https://support.plaud.ai/hc/en-us/articles/53795026112409-Device-binding-required-notice-on-Plaud-Desktop", "note": "Individual Starter activation requires a device bound to the account." }, { "label": "Plaud Team requirements", "url": "https://support.plaud.ai/hc/en-us/articles/57466295856537-What-is-Plaud-Team", "note": "Two-seat minimum, roles, privacy, and Team desktop capture without hardware." }, { "label": "Plaud Team administration", "url": "https://www.plaud.ai/pages/plaud-team", "note": "Team management, data residency, and the FAQ stating SSO is not yet supported." }, { "label": "Plaud Team sharing", "url": "https://support.plaud.ai/hc/en-us/articles/57138357578649-Sharing-content-in-Plaud-Team", "note": "Private-by-default recordings and member-only file sharing and links." }, { "label": "Plaud cross-recording questions", "url": "https://support.plaud.ai/hc/en-us/articles/51041335681689-Ask-Across-All-Files-Ask-Plaud", "note": "Questions across transcribed recordings and source-file references." }, { "label": "Plaud Skills and Routines", "url": "https://www.plaud.ai/blogs/news/plaud-intelligence-skills-routines", "note": "Conditional automation, shared Skills, Agent credit costs, and AutoFlow migration limits." }, { "label": "Plaud Intelligence Team update", "url": "https://www.plaud.ai/blogs/news/get-ready-new-plaud-intelligence-for-team", "note": "Shared Agent context, launch connectors, forthcoming integrations, and account updates." }, { "label": "Plaud Agent credits", "url": "https://www.plaud.ai/pages/piplcrinto", "note": "Transcription versus Agent usage, nonrenewing launch grants, and paid credit top-ups." }, { "label": "Plaud MCP", "url": "https://docs.plaud.ai/plaud-mcp-cli/mcp", "note": "Recording, summary, transcript, and audio-link retrieval through authenticated MCP." }, { "label": "Plaud CLI", "url": "https://docs.plaud.ai/plaud-mcp-cli/cli", "note": "Command-line retrieval and name-based search limited to 500 recent recordings." }, { "label": "Plaud developer platform", "url": "https://docs.plaud.ai/overview", "note": "Distinguishes the Embedded device SDK/transcription API from access to Plaud account data." } ] } ], "dimensions": [ { "key": "capture", "label": "Capture options", "lead": "Both products document broad support for capture options, with different scope and plan limits.", "analysis": "tl;dv: macOS and Windows can capture system audio from any meeting platform without a bot. The bot remains the richer mode for supported conferencing platforms. Plaud: Press and hold a device’s recording control to start. Note and Note Pro capture calls and room audio; NotePin and NotePin S capture in-person conversations. Desktop records computer audio without a meeting bot and offers manual, prompted, or automatic recording. Team users can record on desktop without hardware; individual Starter activation requires a bound device.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "Meeting bot or bot-free desktop recording", "detail": "macOS and Windows can capture system audio from any meeting platform without a bot. The bot remains the richer mode for supported conferencing platforms.", "level": "strong", "sources": [ { "label": "tl;dv bot-free recording", "url": "https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot", "note": "Desktop capture and the audio-only limitation." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Dedicated recorders, bot-free desktop, and imports", "detail": "Press and hold a device’s recording control to start. Note and Note Pro capture calls and room audio; NotePin and NotePin S capture in-person conversations. Desktop records computer audio without a meeting bot and offers manual, prompted, or automatic recording. Team users can record on desktop without hardware; individual Starter activation requires a bound device.", "level": "strong", "sources": [ { "label": "Plaud devices", "url": "https://www.plaud.ai/pages/plaud-device-comparison", "note": "Model-specific controls, phone-call/in-person capture, charging, storage, and list prices." }, { "label": "Plaud recording controls", "url": "https://support.plaud.ai/hc/en-us/articles/55643286546329-How-to-Record", "note": "Press-and-hold recording and model-specific highlight controls." }, { "label": "Plaud desktop", "url": "https://www.plaud.ai/pages/plaud-desktop", "note": "Bot-free capture, meeting detection, recording modes, screenshots, highlights, and typed notes." }, { "label": "Plaud desktop requirements", "url": "https://support.plaud.ai/hc/en-us/articles/53795026112409-Device-binding-required-notice-on-Plaud-Desktop", "note": "Individual Starter activation requires a device bound to the account." }, { "label": "Plaud Team requirements", "url": "https://support.plaud.ai/hc/en-us/articles/57466295856537-What-is-Plaud-Team", "note": "Two-seat minimum, roles, privacy, and Team desktop capture without hardware." } ] } }, { "key": "platforms", "label": "Desktop and mobile", "lead": "Both products support desktop and mobile, with different scope and plan limits.", "analysis": "tl;dv: Desktop capture is broad. tl;dv now documents a mobile app for in-person meetings, but describes it as recently launched, early-stage, and available for testing. Plaud: Mobile apps manage devices and recordings; web and desktop provide access to the same account or workspace. Desktop records from a Mac or Windows computer. Without a Plaud device, Team capture is through desktop or audio imports. A native Apple Watch recorder is not documented; NotePin is separate wearable hardware.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "Web, Chrome, macOS, Windows, and an early mobile app", "detail": "Desktop capture is broad. tl;dv now documents a mobile app for in-person meetings, but describes it as recently launched, early-stage, and available for testing.", "level": "available", "sources": [ { "label": "tl;dv bot-free recording", "url": "https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot", "note": "Desktop capture and the audio-only limitation." }, { "label": "tl;dv mobile app", "url": "https://intercom.help/tldv/en/articles/8490450-mobile-app", "note": "Recently launched early-stage mobile recording for in-person meetings." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Recorders, iOS, Android, web, macOS, and Windows", "detail": "Mobile apps manage devices and recordings; web and desktop provide access to the same account or workspace. Desktop records from a Mac or Windows computer. Without a Plaud device, Team capture is through desktop or audio imports. A native Apple Watch recorder is not documented; NotePin is separate wearable hardware.", "level": "available", "sources": [ { "label": "Plaud desktop", "url": "https://www.plaud.ai/pages/plaud-desktop", "note": "Bot-free capture, meeting detection, recording modes, screenshots, highlights, and typed notes." }, { "label": "Plaud desktop requirements", "url": "https://support.plaud.ai/hc/en-us/articles/53795026112409-Device-binding-required-notice-on-Plaud-Desktop", "note": "Individual Starter activation requires a device bound to the account." }, { "label": "Plaud Team requirements", "url": "https://support.plaud.ai/hc/en-us/articles/57466295856537-What-is-Plaud-Team", "note": "Two-seat minimum, roles, privacy, and Team desktop capture without hardware." } ] } }, { "key": "inPerson", "label": "In-person capture and speaker labels", "lead": "Plaud has broader documented support for in-person capture and speaker labels.", "analysis": "tl;dv: A laptop can capture room audio and the newer mobile app can record in-person meetings. tl;dv documents speaker identification generally but does not explain whether the early mobile path preserves the same naming behavior, so test it before a broad rollout. There is no documented Watch capture. Plaud: All four Note/NotePin models record in-person conversations and support speaker-labeled transcription. NotePin S has a tactile button and highlight control; the original NotePin uses a pressure-sensitive control and lacks device highlights. Both need charging and transfer recordings for processing. Neither NotePin model supports phone-call recording.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "Desktop microphone or early-stage mobile recording", "detail": "A laptop can capture room audio and the newer mobile app can record in-person meetings. tl;dv documents speaker identification generally but does not explain whether the early mobile path preserves the same naming behavior, so test it before a broad rollout. There is no documented Watch capture.", "level": "available", "sources": [ { "label": "tl;dv mobile app", "url": "https://intercom.help/tldv/en/articles/8490450-mobile-app", "note": "Recently launched early-stage mobile recording for in-person meetings." }, { "label": "tl;dv speaker identification", "url": "https://intercom.help/tldv/en/articles/6171907-speaker-identification-in-transcript", "note": "General automatic speaker identification; the article does not document mobile-mode parity." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Portable hardware with automatic speaker labels", "detail": "All four Note/NotePin models record in-person conversations and support speaker-labeled transcription. NotePin S has a tactile button and highlight control; the original NotePin uses a pressure-sensitive control and lacks device highlights. Both need charging and transfer recordings for processing. Neither NotePin model supports phone-call recording.", "level": "strong", "sources": [ { "label": "Plaud devices", "url": "https://www.plaud.ai/pages/plaud-device-comparison", "note": "Model-specific controls, phone-call/in-person capture, charging, storage, and list prices." }, { "label": "Plaud recording controls", "url": "https://support.plaud.ai/hc/en-us/articles/55643286546329-How-to-Record", "note": "Press-and-hold recording and model-specific highlight controls." }, { "label": "Plaud plans", "url": "https://www.plaud.ai/pages/plaud-ai-plan-pricing", "note": "Individual and Team prices, transcription allowances, launch offers, and included features." } ] } }, { "key": "recordings", "label": "Recordings, playback, and clips", "lead": "tl;dv has broader documented support for recordings, playback, and clips.", "analysis": "tl;dv: Bot recordings support video, transcript, clips, reels, and shareable moments. Bot-free recordings are audio-only and omit video, screen sharing, and chat. Plaud: Keep and play back audio, export recordings and text, and mark important moments. Desktop can attach screenshots and typed notes to enrich summaries. Screenshots are not a continuous meeting-video recording. MCP and CLI can retrieve audio download links, full speaker-labeled transcripts, and generated notes.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "Rich playback, clips, and reels—with a botless video caveat", "detail": "Bot recordings support video, transcript, clips, reels, and shareable moments. Bot-free recordings are audio-only and omit video, screen sharing, and chat.", "level": "strong", "sources": [ { "label": "tl;dv bot-free recording", "url": "https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot", "note": "Desktop capture and the audio-only limitation." }, { "label": "tl;dv free-plan limits", "url": "https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan", "note": "Recording retention, archive behavior, AI-note coverage, lifetime credits, meeting duration, and concurrency." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Saved audio, highlights, exports, and desktop screenshots", "detail": "Keep and play back audio, export recordings and text, and mark important moments. Desktop can attach screenshots and typed notes to enrich summaries. Screenshots are not a continuous meeting-video recording. MCP and CLI can retrieve audio download links, full speaker-labeled transcripts, and generated notes.", "level": "available", "sources": [ { "label": "Plaud devices", "url": "https://www.plaud.ai/pages/plaud-device-comparison", "note": "Model-specific controls, phone-call/in-person capture, charging, storage, and list prices." }, { "label": "Plaud desktop", "url": "https://www.plaud.ai/pages/plaud-desktop", "note": "Bot-free capture, meeting detection, recording modes, screenshots, highlights, and typed notes." }, { "label": "Plaud plans", "url": "https://www.plaud.ai/pages/plaud-ai-plan-pricing", "note": "Individual and Team prices, transcription allowances, launch offers, and included features." }, { "label": "Plaud Agent credits", "url": "https://www.plaud.ai/pages/piplcrinto", "note": "Transcription versus Agent usage, nonrenewing launch grants, and paid credit top-ups." }, { "label": "Plaud MCP", "url": "https://docs.plaud.ai/plaud-mcp-cli/mcp", "note": "Recording, summary, transcript, and audio-link retrieval through authenticated MCP." }, { "label": "Plaud CLI", "url": "https://docs.plaud.ai/plaud-mcp-cli/cli", "note": "Command-line retrieval and name-based search limited to 500 recent recordings." } ] } }, { "key": "notesAndSearch", "label": "Notes, action items, and search", "lead": "Both products document broad support for notes, action items, and search, with different scope and plan limits.", "analysis": "tl;dv: The product is particularly good at synthesizing multiple meetings and turning recurring prompts into reports, including action lists grouped by person and date. Those are report or checklist outputs rather than a native task lifecycle with workspace queues and completion state. Free accounts get a limited number of AI notes. Plaud: Plaud generates speaker-labeled transcripts, default summaries, and action items. Template summaries offer different views of a conversation. Ask Plaud searches across transcribed files with references; Agent can create documents and take actions in connected apps. Default meeting outputs use transcription allowances, while Agent questions and new work use separate credits.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "AI notes, action digests, multi-meeting reports, and topic tracking", "detail": "The product is particularly good at synthesizing multiple meetings and turning recurring prompts into reports, including action lists grouped by person and date. Those are report or checklist outputs rather than a native task lifecycle with workspace queues and completion state. Free accounts get a limited number of AI notes.", "level": "strong", "sources": [ { "label": "tl;dv pricing", "url": "https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing", "note": "Official Free, Pro, Business, and Enterprise pricing and plan scope." }, { "label": "tl;dv free-plan limits", "url": "https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan", "note": "Recording retention, archive behavior, AI-note coverage, lifetime credits, meeting duration, and concurrency." }, { "label": "tl;dv AI prompts", "url": "https://intercom.help/tldv/en/articles/9235713-ai-prompts-inspiration", "note": "Cross-meeting action-item reports grouped by participant and date plus common analysis workflows." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Templates, action items, and questions across recordings", "detail": "Plaud generates speaker-labeled transcripts, default summaries, and action items. Template summaries offer different views of a conversation. Ask Plaud searches across transcribed files with references; Agent can create documents and take actions in connected apps. Default meeting outputs use transcription allowances, while Agent questions and new work use separate credits.", "level": "strong", "sources": [ { "label": "Plaud plans", "url": "https://www.plaud.ai/pages/plaud-ai-plan-pricing", "note": "Individual and Team prices, transcription allowances, launch offers, and included features." }, { "label": "Plaud cross-recording questions", "url": "https://support.plaud.ai/hc/en-us/articles/51041335681689-Ask-Across-All-Files-Ask-Plaud", "note": "Questions across transcribed recordings and source-file references." }, { "label": "Plaud Skills and Routines", "url": "https://www.plaud.ai/blogs/news/plaud-intelligence-skills-routines", "note": "Conditional automation, shared Skills, Agent credit costs, and AutoFlow migration limits." }, { "label": "Plaud Agent credits", "url": "https://www.plaud.ai/pages/piplcrinto", "note": "Transcription versus Agent usage, nonrenewing launch grants, and paid credit top-ups." } ] } }, { "key": "companyMemory", "label": "People, companies, and context", "lead": "Both products support people, companies, and context, with different scope and plan limits.", "analysis": "tl;dv: tl;dv can query and report across accessible meetings, but it does not present a broader email/calendar/person/company relationship memory as its core model. Plaud: Plaud Intelligence organizes recordings into a searchable knowledge base. Agent can use shared Team recordings and connected tools to answer questions and complete tasks. The cited documentation does not establish dedicated person/company pages with rolling summaries and email relationship timelines.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "Meeting library and multi-meeting synthesis", "detail": "tl;dv can query and report across accessible meetings, but it does not present a broader email/calendar/person/company relationship memory as its core model.", "level": "available", "sources": [ { "label": "tl;dv MCP", "url": "https://intercom.help/tldv/en/articles/15322415-mcp", "note": "Plan eligibility, tools, access model, and result behavior." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Recording knowledge base and connected Agent context", "detail": "Plaud Intelligence organizes recordings into a searchable knowledge base. Agent can use shared Team recordings and connected tools to answer questions and complete tasks. The cited documentation does not establish dedicated person/company pages with rolling summaries and email relationship timelines.", "level": "available", "sources": [ { "label": "Plaud cross-recording questions", "url": "https://support.plaud.ai/hc/en-us/articles/51041335681689-Ask-Across-All-Files-Ask-Plaud", "note": "Questions across transcribed recordings and source-file references." }, { "label": "Plaud Intelligence Team update", "url": "https://www.plaud.ai/blogs/news/get-ready-new-plaud-intelligence-for-team", "note": "Shared Agent context, launch connectors, forthcoming integrations, and account updates." }, { "label": "Plaud Skills and Routines", "url": "https://www.plaud.ai/blogs/news/plaud-intelligence-skills-routines", "note": "Conditional automation, shared Skills, Agent credit costs, and AutoFlow migration limits." } ] } }, { "key": "sharing", "label": "Automatic sharing and workspace defaults", "lead": "tl;dv has broader documented support for automatic sharing and workspace defaults.", "analysis": "tl;dv: Teams can automatically share with participants, publish to a team or organization library, and apply admin privacy rules using meeting context such as title, internal or external type, and team role. Sensitive categories can remain private by rule. Plaud: Personal plans include sharing and exports. Team files are private until shared with workspace members, with member-restricted links rather than public external links. Routines can deliver notes through connected tools, but this does not grant access to the source recording or establish workspace-wide sharing defaults.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "Granular team privacy defaults and automatic sharing", "detail": "Teams can automatically share with participants, publish to a team or organization library, and apply admin privacy rules using meeting context such as title, internal or external type, and team role. Sensitive categories can remain private by rule.", "level": "strong", "sources": [ { "label": "tl;dv team privacy defaults", "url": "https://intercom.help/tldv/en/articles/15033798-team-privacy-defaults", "note": "Admin-controlled automatic sharing, workspace-library publishing, and privacy rules for sensitive meetings." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Personal sharing, Team member access, and Routines", "detail": "Personal plans include sharing and exports. Team files are private until shared with workspace members, with member-restricted links rather than public external links. Routines can deliver notes through connected tools, but this does not grant access to the source recording or establish workspace-wide sharing defaults.", "level": "available", "sources": [ { "label": "Plaud plans", "url": "https://www.plaud.ai/pages/plaud-ai-plan-pricing", "note": "Individual and Team prices, transcription allowances, launch offers, and included features." }, { "label": "Plaud Team sharing", "url": "https://support.plaud.ai/hc/en-us/articles/57138357578649-Sharing-content-in-Plaud-Team", "note": "Private-by-default recordings and member-only file sharing and links." }, { "label": "Plaud Intelligence Team update", "url": "https://www.plaud.ai/blogs/news/get-ready-new-plaud-intelligence-for-team", "note": "Shared Agent context, launch connectors, forthcoming integrations, and account updates." }, { "label": "Plaud Skills and Routines", "url": "https://www.plaud.ai/blogs/news/plaud-intelligence-skills-routines", "note": "Conditional automation, shared Skills, Agent credit costs, and AutoFlow migration limits." } ] } }, { "key": "automations", "label": "Automations", "lead": "Both products document broad support for automations, with different scope and plan limits.", "analysis": "tl;dv: Automated multi-meeting reports, playbooks, CRM updates, and conditional Slack posts are useful, especially for customer-facing teams. Slack workflows can format decisions and action items with owners and deadlines, but team workflow scope excludes team admins and billing-group admins, and the overall system is less open-ended than a general meeting condition/action builder. Plaud: Plaud Intelligence replaces AutoFlow with Routines, which can run on schedules or conditions such as a completed recording. Skills define reusable tasks and can be shared on Team. Existing AutoFlows do not carry over automatically. Running Skills and Routines consumes Plaud Credits, separate from transcription minutes.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "Recurring AI reports and sales workflows", "detail": "Automated multi-meeting reports, playbooks, CRM updates, and conditional Slack posts are useful, especially for customer-facing teams. Slack workflows can format decisions and action items with owners and deadlines, but team workflow scope excludes team admins and billing-group admins, and the overall system is less open-ended than a general meeting condition/action builder.", "level": "strong", "sources": [ { "label": "tl;dv pricing", "url": "https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing", "note": "Official Free, Pro, Business, and Enterprise pricing and plan scope." }, { "label": "tl;dv Slack workflows", "url": "https://intercom.help/tldv/en/articles/5946410-set-up-the-slack-integration", "note": "Conditional automatic summaries, decisions, and owner/deadline action lists plus the team-admin scope exception." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Conditional Routines, Skills, and connected actions", "detail": "Plaud Intelligence replaces AutoFlow with Routines, which can run on schedules or conditions such as a completed recording. Skills define reusable tasks and can be shared on Team. Existing AutoFlows do not carry over automatically. Running Skills and Routines consumes Plaud Credits, separate from transcription minutes.", "level": "strong", "sources": [ { "label": "Plaud Skills and Routines", "url": "https://www.plaud.ai/blogs/news/plaud-intelligence-skills-routines", "note": "Conditional automation, shared Skills, Agent credit costs, and AutoFlow migration limits." }, { "label": "Plaud Agent credits", "url": "https://www.plaud.ai/pages/piplcrinto", "note": "Transcription versus Agent usage, nonrenewing launch grants, and paid credit top-ups." } ] } }, { "key": "integrations", "label": "Integrations", "lead": "Plaud has broader documented support for integrations.", "analysis": "tl;dv: tl;dv connects to common CRMs and work tools; exact access varies by plan. The catalog focuses on sales and collaboration tools. Plaud: Agent lists Slack, Gmail, Google Docs, Google Calendar, Outlook, Notion, Linear, and Zapier connectors. More Microsoft 365 integrations and a Salesforce note-sync connector are described as upcoming. Connected Agent actions use credits. MCP and CLI provide another route for assistants and custom workflows.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "CRM and collaboration integrations on paid plans", "detail": "tl;dv connects to common CRMs and work tools; exact access varies by plan. The catalog focuses on sales and collaboration tools.", "level": "available", "sources": [ { "label": "tl;dv pricing", "url": "https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing", "note": "Official Free, Pro, Business, and Enterprise pricing and plan scope." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Agent connectors, Zapier, and developer tools", "detail": "Agent lists Slack, Gmail, Google Docs, Google Calendar, Outlook, Notion, Linear, and Zapier connectors. More Microsoft 365 integrations and a Salesforce note-sync connector are described as upcoming. Connected Agent actions use credits. MCP and CLI provide another route for assistants and custom workflows.", "level": "strong", "sources": [ { "label": "Plaud Intelligence Team update", "url": "https://www.plaud.ai/blogs/news/get-ready-new-plaud-intelligence-for-team", "note": "Shared Agent context, launch connectors, forthcoming integrations, and account updates." }, { "label": "Plaud Skills and Routines", "url": "https://www.plaud.ai/blogs/news/plaud-intelligence-skills-routines", "note": "Conditional automation, shared Skills, Agent credit costs, and AutoFlow migration limits." } ] } }, { "key": "agentsAndApi", "label": "API, MCP, CLI, and data portability", "lead": "Both products support API, MCP, CLI, and data portability, with different scope and plan limits.", "analysis": "tl;dv: MCP can search meetings and participants, with typical result sets capped at 50. A subtle access rule matters: viewing a shared meeting is not enough if its organizer is on Free—the organizer must have Pro or higher before that meeting is available through MCP or the API. The API is documented as v1alpha1 and includes recording downloads, so integration teams should expect contract evolution. Plaud: Plaud MCP and CLI retrieve recording metadata, speaker-labeled transcripts, summaries, and audio links. CLI search matches recording names across up to 500 recent files, rather than semantic transcript search. The Embedded device SDK and transcription API are separate offerings; the cited docs do not establish a full REST API for the consumer workspace.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "MCP on Pro+ and a public alpha API", "detail": "MCP can search meetings and participants, with typical result sets capped at 50. A subtle access rule matters: viewing a shared meeting is not enough if its organizer is on Free—the organizer must have Pro or higher before that meeting is available through MCP or the API. The API is documented as v1alpha1 and includes recording downloads, so integration teams should expect contract evolution.", "level": "available", "sources": [ { "label": "tl;dv MCP", "url": "https://intercom.help/tldv/en/articles/15322415-mcp", "note": "Plan eligibility, tools, access model, and result behavior." }, { "label": "tl;dv API", "url": "https://intercom.help/tldv/en/articles/11583137-api", "note": "Pro/Business eligibility and v1alpha1 status." }, { "label": "tl;dv download limits", "url": "https://intercom.help/tldv/en/articles/5946213-how-to-download-your-recording", "note": "No bulk export plus paid-plan, ownership, and permission requirements for individual recording downloads." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "MCP and CLI retrieval; separate Embedded SDK/API", "detail": "Plaud MCP and CLI retrieve recording metadata, speaker-labeled transcripts, summaries, and audio links. CLI search matches recording names across up to 500 recent files, rather than semantic transcript search. The Embedded device SDK and transcription API are separate offerings; the cited docs do not establish a full REST API for the consumer workspace.", "level": "available", "sources": [ { "label": "Plaud MCP", "url": "https://docs.plaud.ai/plaud-mcp-cli/mcp", "note": "Recording, summary, transcript, and audio-link retrieval through authenticated MCP." }, { "label": "Plaud CLI", "url": "https://docs.plaud.ai/plaud-mcp-cli/cli", "note": "Command-line retrieval and name-based search limited to 500 recent recordings." }, { "label": "Plaud developer platform", "url": "https://docs.plaud.ai/overview", "note": "Distinguishes the Embedded device SDK/transcription API from access to Plaud account data." } ] } }, { "key": "admin", "label": "Security, privacy, and admin", "lead": "Both products support security, privacy, and admin, with different scope and plan limits.", "analysis": "tl;dv: Paid Teams add roles, billing administration, and forward-looking defaults; team settings do not override Team Admins. The separate domain-based Organization has no organization-wide admin defaults, any same-domain user can join it, and it cannot be deleted. Multi-team management is Business-only. Plaud: Plaud lists SOC 2 Type II, ISO 27001/27701, GDPR, and HIPAA support. Team adds billing, seat and device management, secure offboarding, and workspace-level data residency. Content remains private until shared. The Team FAQ says SSO is not yet supported; a workspace has a two-seat minimum.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "Paid Team controls; separate domain-based Organizations", "detail": "Paid Teams add roles, billing administration, and forward-looking defaults; team settings do not override Team Admins. The separate domain-based Organization has no organization-wide admin defaults, any same-domain user can join it, and it cannot be deleted. Multi-team management is Business-only.", "level": "available", "sources": [ { "label": "tl;dv pricing", "url": "https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing", "note": "Official Free, Pro, Business, and Enterprise pricing and plan scope." }, { "label": "tl;dv team privacy defaults", "url": "https://intercom.help/tldv/en/articles/15033798-team-privacy-defaults", "note": "Admin-controlled automatic sharing, workspace-library publishing, and privacy rules for sensitive meetings." }, { "label": "tl;dv organization and team model", "url": "https://intercom.help/tldv/en/articles/8975481-organization-vs-team-what-s-the-difference", "note": "Automatic same-domain Organization membership, absence of Organization-wide admin defaults, and the paid Team hierarchy." }, { "label": "tl;dv permission levels", "url": "https://intercom.help/tldv/en/articles/10131073-understanding-permission-levels", "note": "Team roles, admin behavior, and the non-deletable domain Organization." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "Security certifications and Team administration", "detail": "Plaud lists SOC 2 Type II, ISO 27001/27701, GDPR, and HIPAA support. Team adds billing, seat and device management, secure offboarding, and workspace-level data residency. Content remains private until shared. The Team FAQ says SSO is not yet supported; a workspace has a two-seat minimum.", "level": "available", "sources": [ { "label": "Plaud Team requirements", "url": "https://support.plaud.ai/hc/en-us/articles/57466295856537-What-is-Plaud-Team", "note": "Two-seat minimum, roles, privacy, and Team desktop capture without hardware." }, { "label": "Plaud Team administration", "url": "https://www.plaud.ai/pages/plaud-team", "note": "Team management, data residency, and the FAQ stating SSO is not yet supported." }, { "label": "Plaud plans", "url": "https://www.plaud.ai/pages/plaud-ai-plan-pricing", "note": "Individual and Team prices, transcription allowances, launch offers, and included features." } ] } }, { "key": "languages", "label": "Languages", "lead": "Plaud has broader documented support for languages.", "analysis": "tl;dv: Language selection behavior varies by capture mode, and the multilingual Whisper option is documented for Business and Enterprise. Plaud: Plaud documents transcription in 112 languages with speaker labeling and custom vocabulary. Validate performance on the languages, accents, and specialized terminology you use; the supported-language count is not an independent accuracy comparison.", "productA": { "id": "tldv", "name": "tl;dv", "summary": "Multilingual transcription; advanced multilingual mode is plan-gated", "detail": "Language selection behavior varies by capture mode, and the multilingual Whisper option is documented for Business and Enterprise.", "level": "available", "sources": [ { "label": "tl;dv pricing", "url": "https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing", "note": "Official Free, Pro, Business, and Enterprise pricing and plan scope." }, { "label": "tl;dv bot-free recording", "url": "https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot", "note": "Desktop capture and the audio-only limitation." } ] }, "productB": { "id": "plaud", "name": "Plaud", "summary": "112 transcription languages", "detail": "Plaud documents transcription in 112 languages with speaker labeling and custom vocabulary. Validate performance on the languages, accents, and specialized terminology you use; the supported-language count is not an independent accuracy comparison.", "level": "strong", "sources": [ { "label": "Plaud plans", "url": "https://www.plaud.ai/pages/plaud-ai-plan-pricing", "note": "Individual and Team prices, transcription allowances, launch offers, and included features." } ] } } ], "directComparison": null, "thirdOption": { "product": { "id": "circleback", "name": "Circleback", "shortName": "Circleback", "logoPath": "/logos/circleback_square.png", "website": "https://circleback.ai", "tagline": "Every meeting becomes useful company memory.", "positioning": "Circleback records online meetings with a meeting bot or bot-free desktop app, then turns them into detailed notes, speaker-labeled transcripts, and automatically assigned action items. Automatic sharing, search, and automations turn those meetings into shared company memory. People and AI agents can use the same complete record through the app, API, MCP, and CLI. In-person conversations captured on mobile or Apple Watch, plus imported recordings, flow through the same system.", "bestFor": "Teams across sales, product, engineering, recruiting, customer success, and leadership that need shared meeting notes, assigned follow-up, and automations—with the full record available to people and AI agents.", "lessIdealFor": "People who only need occasional transcripts, or sales organizations buying primarily for forecasting and rep coaching.", "decisionSummary": { "fit": "Online meeting notes, follow-through, and shared company memory", "chooseFor": [ "Detailed notes and labeled transcripts", "Full meeting data via API, MCP, and CLI" ], "watchFor": [ "Paid plans are per user", "Not a forecasting suite" ] }, "pricing": { "headline": "Free; Pro from $15/user/month annually; Business from $25/user/month annually; Enterprise $35/user/month, billed annually", "detail": "Free includes unlimited meetings and members with 30 days of meeting and recording history, limited automations, and API, MCP, and CLI access. Pro adds automations with all integrations, including Notion, HubSpot, Salesforce, Attio, webhooks, and many more apps, plus custom AI insights. Paid prices are per user/month: Pro is $15 with annual billing or $18 month-to-month; Business is $25 or $29; Enterprise is $35 with annual billing only. See https://circleback.ai/pricing for current plan packaging.", "freePlan": "Free includes unlimited meetings and members, with 30 days of meeting and recording history, limited automations, and API, MCP, and CLI access." }, "strengths": [ "Record online meetings with a meeting bot or bot-free desktop app. In-person and imported recordings get the same speaker-labeled transcripts. Keep the recording for playback, or retain just the notes and transcript.", "The notes are detailed enough to stand alone, while automatically assigned action items stay trackable across the workspace and can become issues in Linear or another work tracker.", "Conditional automatic sharing, company context, free viewers, enforced defaults, and actions in connected apps make each meeting useful beyond the person who recorded it.", "Circleback is built for people and AI agents. The complete meeting record available to a person—including the recording, full speaker-labeled transcript, notes, action items, attendees, people, and companies—is also available programmatically through the public API, MCP, and CLI.", "Security controls include encryption at rest and in transit, SOC 2 Type II, EU-U.S. Data Privacy Framework certification, GDPR support, and HIPAA compliance. Customer data is never used to train models, and an external infrastructure pentest report is available through the security portal.", "For in-person conversations, one tap on your phone’s Lock Screen widget or Apple Watch complication starts recording; a configured iPhone Action button starts it with a press and hold. There is no separate recorder to buy, carry, or charge." ], "tradeoffs": [ "The Free plan has shorter history and limited automations. Pro adds automations with all integrations, including Notion, HubSpot, Salesforce, Attio, webhooks, and many more apps, plus custom AI insights. A solo user who only wants occasional transcripts may find a more generous free recorder elsewhere.", "It is not a sales forecasting suite. Gong goes further on deal inspection, rep coaching, and forecasting.", "It is not a live meeting coach. Read AI goes further on real-time engagement and sentiment signals, while Krisp specializes in cleaning up audio before it reaches the transcript.", "Circleback’s primary processing operations are in the United States. A company with a hard regional-hosting or on-premises requirement should confirm fit during security review." ], "chooseIf": [ "You want online meetings captured with or without a bot, with the same speaker-labeled record for in-person conversations and imported recordings.", "You want notes that explain the meeting to someone who missed it, plus assigned action items in one shared list and your issue tracker.", "You want Circleback to look things up and do the next step in the apps where your team works.", "You want coworkers, ChatGPT, Claude, other agents, and your own tools to use the same company context.", "You also want quick in-person recording from your phone or Watch without a separate recorder." ], "features": { "capture": { "summary": "Online meetings with or without a bot; in-person recording too", "detail": "Use the meeting bot for Zoom, Google Meet, Teams, and Webex calls, or record online meetings locally on macOS or Windows without a bot. On desktop, click Record in the detected-meeting prompt. In-person recording on mobile or Apple Watch and imported phone calls join the same system. Every route produces speaker-labeled transcripts, notes, and assigned action items, with search, sharing, and automations in one workspace.", "level": "strong" }, "platforms": { "summary": "Web, macOS, Windows, iOS, Android, and Apple Watch", "detail": "macOS and Windows apps capture online meetings without a bot, including system audio and video, with recording from the detected-meeting prompt. The iOS and Android apps record in-person conversations and include Assistant. Apple Watch records from your wrist without the iPhone nearby. Every app sends recordings into the same Circleback meeting system.", "level": "strong" }, "inPerson": { "summary": "Phone, desktop, or Watch—with speaker labels", "detail": "Record in-person conversations from iOS, Android, macOS, Windows, or Apple Watch. For quick capture, tap your phone’s Lock Screen widget or Apple Watch complication, or press and hold your configured iPhone Action button. No separate recorder is needed. Recordings get the same speaker labels, notes, assigned action items, search, sharing, and automations as online meetings. Phone calls use an existing call recording imported into Circleback.", "level": "strong" }, "recordings": { "summary": "Optional recordings with playback, downloads, and clips", "detail": "Every capture route can keep the source recording with the meeting. Play it beside the transcript, download it, link to a moment, or make a clip. If you only want notes and the speaker-labeled transcript, turn recording storage off.", "level": "strong" }, "notesAndSearch": { "summary": "Detailed standalone notes, assigned action items, and cited search", "detail": "Circleback’s notes are designed to give someone who missed the meeting its context, decisions, and next steps. It automatically creates action items and assigns them when the conversation makes the owner clear. One workspace-wide list lets teams filter and complete tasks across meetings. Custom insights extract the fields a team needs, while Assistant searches meetings and connected email with citations.", "level": "strong" }, "companyMemory": { "summary": "Meeting and email history for each person and company", "detail": "Person and company pages combine rolling summaries, relationship timelines, emails, meetings, attendees, and upcoming events. Search and Assistant work across that context, so a conversation stays useful to the next person and the next team.", "level": "strong" }, "sharing": { "summary": "Conditional automatic sharing with workspace safeguards", "detail": "Automations can share matching meetings with specific people, teams, or the whole workspace based on titles, participants, invitee emails or domains, tags, and combined conditions. Admins can set or enforce default sharing access while members retain explicit controls for private or sensitive conversations.", "level": "strong" }, "automations": { "summary": "Conditional sharing, CRM updates, and task creation", "detail": "Run actions when meetings match conditions, extract the fields each team cares about, share notes, and route the result into the system where work happens. Sales can update the CRM; product and research can collect themes; engineering can open assigned issues in Linear or another tracker; recruiting and customer teams can route structured follow-up. Automations also post to Slack, call webhooks, and re-run against older meetings.", "level": "strong" }, "integrations": { "summary": "Search other apps, then do the work there", "detail": "Circleback Assistant can look up context and take actions in tools such as Linear, Notion, Asana, HubSpot, PostHog, Attio, Ashby, and Intercom. Automations can create Linear issues from assigned meeting action items, write action items to monday.com, and send outcomes to Slack, Salesforce, Zoho, and more. Connect additional tools through Zapier, Make, webhooks, or custom MCP servers.", "level": "strong" }, "agentsAndApi": { "summary": "The same complete meeting data for people and AI agents", "detail": "Circleback is built for people and AI agents. The complete meeting record a person can access—its full speaker-labeled transcript, recording, notes, action items, metadata, attendees, and related people and companies—is also available programmatically through the public API, MCP, and CLI. The API also supports action-item updates. MCP and CLI are read-only and add search and retrieval across meetings, transcripts, action items, calendars, email, people, companies, and tags. Connect ChatGPT or Claude, build internal tools, or receive meeting data by webhook.", "level": "strong" }, "admin": { "summary": "Security, privacy, and workspace controls", "detail": "Customer data is encrypted at rest and in transit and never used to train models. Circleback is SOC 2 Type II, certified under the EU-U.S. Data Privacy Framework, supports GDPR obligations, and is HIPAA-compliant with BAAs available. The security portal includes compliance materials and an external infrastructure pentest report. Available controls include single sign-on (SAML or OIDC) and SCIM provisioning, configurable data retention and recording storage, enforced workspace and sharing settings, teams and roles, domain and API key access controls, centralized billing, usage reporting, and free viewer seats.", "level": "strong" }, "languages": { "summary": "100+ transcription languages", "detail": "Users can choose from more than 100 meeting languages and separately control the output language used for generated notes.", "level": "strong" } }, "sources": [ { "label": "Circleback product guide", "url": "https://circleback.ai/llms.txt", "note": "Capture modes, apps, search, automations, integrations, recordings, MCP, CLI, webhooks, and security resources." }, { "label": "Circleback pricing", "url": "https://circleback.ai/pricing", "note": "Current plan prices, included features, Business controls, Enterprise options, and free viewer seats." }, { "label": "Circleback recording guide", "url": "https://circleback.ai/docs/support/recording/getting-started-with-recording", "note": "Desktop, mobile, bot, and import capture paths for online and in-person conversations." }, { "label": "Circleback desktop recording", "url": "https://circleback.ai/docs/support/recording/desktop-app/record-meetings-with-the-desktop-app", "note": "Detected-meeting recording prompts, automatic recording, and bot-free desktop audio and video capture." }, { "label": "Circleback mobile recording shortcuts", "url": "https://circleback.ai/docs/support/recording/mobile-app/record-meetings-with-the-mobile-app", "note": "Mobile recording and links to widget and Action button setup guides." }, { "label": "Circleback iPhone Action button", "url": "https://circleback.ai/docs/support/recording/mobile-app/start-recording-with-the-action-button-on-iphone", "note": "Configure Controls → Circleback → Record, then press and hold to start recording." }, { "label": "Circleback Apple Watch complication", "url": "https://apps.apple.com/us/app/circleback-ai-meeting-notes/id6738971048", "note": "Publisher description documents one-tap Watch complication recording and the same transcript and notes as other meetings." }, { "label": "Circleback optional recording storage", "url": "https://circleback.ai/docs/support/recording/configure-whether-meeting-recordings-are-saved", "note": "Keep notes, action items, transcript, and insights while disabling stored audio and video." }, { "label": "Circleback mobile and Apple Watch apps", "url": "https://circleback.ai/mobile", "note": "iOS, Android, and Apple Watch capture for in-person meetings and conversations." }, { "label": "Circleback public API", "url": "https://circleback.ai/docs/api", "note": "Programmatic access to the complete meeting record available in Circleback, including notes, action items, transcripts, recordings, people, and companies." }, { "label": "Circleback MCP documentation", "url": "https://circleback.ai/docs/support/platform/circleback-mcp", "note": "Read-only access from ChatGPT, Claude, Cursor, Codex, and other MCP clients to meetings, transcripts, action items, people, companies, calendar, email, and tags." }, { "label": "Circleback CLI documentation", "url": "https://circleback.ai/docs/support/platform/circleback-cli", "note": "Command-line and JSON access to meetings, speaker-labeled transcripts, action items, calendars, email, people, companies, and cross-meeting action-item search." }, { "label": "Circleback Assistant connectors", "url": "https://circleback.ai/docs/support/assistant/ask-circleback-assistant", "note": "Search and take action in connected work apps from Circleback Assistant." }, { "label": "Circleback automatic sharing", "url": "https://circleback.ai/docs/support/automations/automatically-share-meetings-with-your-workspace", "note": "Conditional sharing by meeting title, participants, invitee emails or domains, and tags to people, teams, or the workspace." }, { "label": "Circleback enforced workspace settings", "url": "https://circleback.ai/docs/support/workspace-and-teams/default-and-enforced-workspace-settings", "note": "Admin-controlled defaults for sharing access, recording storage, joining preferences, and other meeting settings." }, { "label": "Circleback security and data processing", "url": "https://circleback.ai/dpa", "note": "Retention responsibilities, subprocessors, and United States primary processing operations." }, { "label": "Circleback security overview", "url": "https://circleback.ai/docs/support/security/security", "note": "Encryption at rest and in transit, SOC 2 Type II, no-training commitment, GDPR support, HIPAA compliance and BAA availability, EU-U.S. Data Privacy Framework certification, and an external infrastructure pentest." }, { "label": "Circleback security portal", "url": "https://security.circleback.ai/", "note": "Compliance materials, security controls, subprocessors, and an external infrastructure pentest report." }, { "label": "Circleback action items in Linear", "url": "https://circleback.ai/docs/support/automations/integrations/integrate-with-linear", "note": "Automatically create Linear issues from meeting action items and preserve the matched assignee." } ] }, "label": "A third option to consider" }, "faqs": [ { "question": "Which is better: tl;dv or Plaud?", "answer": "tl;dv centers online video, clips, and recurring reports. Plaud adds dedicated in-person and phone-call devices, desktop audio capture, and credit-based Agent workflows." }, { "question": "Which is less expensive, tl;dv or Plaud?", "answer": "tl;dv: Free; Pro $18 and Business $29/user/month with annual billing. Plaud: Devices list at $159–$189; AI plans priced separately. Compare the paid seats, included usage, recording access, and admin features you actually need." }, { "question": "Can tl;dv and Plaud record without a bot?", "answer": "tl;dv: Meeting bot or bot-free desktop recording. Plaud: Dedicated recorders, bot-free desktop, and imports. Check whether your preferred recording method preserves video and speaker labels." }, { "question": "Which is better for a whole company?", "answer": "Compare automatic sharing, permissions, retention, and the defaults admins can enforce. tl;dv: Granular team privacy defaults and automatic sharing. Plaud: Personal sharing, Team member access, and Routines." }, { "question": "Can I access and move the full meeting data?", "answer": "tl;dv: MCP on Pro+ and a public alpha API. Plaud: MCP and CLI retrieval; separate Embedded SDK/API. Check the selected plan, authentication model, transcript scope, export format, and retention window for the workflow you need." }, { "question": "How was this comparison researched?", "answer": "We use first-party pricing pages, product pages, help docs, and release notes for both products. Links appear in each feature comparison and in the Sources section." } ], "variableMeasured": [ "Capture options", "Desktop and mobile", "In-person capture and speaker labels", "Recordings, playback, and clips", "Notes, action items, and search", "People, companies, and context", "Automatic sharing and workspace defaults", "Automations", "Integrations", "API, MCP, CLI, and data portability", "Security, privacy, and admin", "Languages" ], "sources": [ { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv pricing", "url": "https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing", "note": "Official Free, Pro, Business, and Enterprise pricing and plan scope." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv free-plan limits", "url": "https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan", "note": "Recording retention, archive behavior, AI-note coverage, lifetime credits, meeting duration, and concurrency." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv mobile app", "url": "https://intercom.help/tldv/en/articles/8490450-mobile-app", "note": "Recently launched early-stage mobile recording for in-person meetings." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv speaker identification", "url": "https://intercom.help/tldv/en/articles/6171907-speaker-identification-in-transcript", "note": "General automatic speaker identification; the article does not document mobile-mode parity." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv bot-free recording", "url": "https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot", "note": "Desktop capture and the audio-only limitation." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv MCP", "url": "https://intercom.help/tldv/en/articles/15322415-mcp", "note": "Plan eligibility, tools, access model, and result behavior." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv API", "url": "https://intercom.help/tldv/en/articles/11583137-api", "note": "Pro/Business eligibility and v1alpha1 status." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv team privacy defaults", "url": "https://intercom.help/tldv/en/articles/15033798-team-privacy-defaults", "note": "Admin-controlled automatic sharing, workspace-library publishing, and privacy rules for sensitive meetings." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv download limits", "url": "https://intercom.help/tldv/en/articles/5946213-how-to-download-your-recording", "note": "No bulk export plus paid-plan, ownership, and permission requirements for individual recording downloads." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv organization and team model", "url": "https://intercom.help/tldv/en/articles/8975481-organization-vs-team-what-s-the-difference", "note": "Automatic same-domain Organization membership, absence of Organization-wide admin defaults, and the paid Team hierarchy." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv permission levels", "url": "https://intercom.help/tldv/en/articles/10131073-understanding-permission-levels", "note": "Team roles, admin behavior, and the non-deletable domain Organization." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv AI prompts", "url": "https://intercom.help/tldv/en/articles/9235713-ai-prompts-inspiration", "note": "Cross-meeting action-item reports grouped by participant and date plus common analysis workflows." }, { "productId": "tldv", "productName": "tl;dv", "label": "tl;dv Slack workflows", "url": "https://intercom.help/tldv/en/articles/5946410-set-up-the-slack-integration", "note": "Conditional automatic summaries, decisions, and owner/deadline action lists plus the team-admin scope exception." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud devices", "url": "https://www.plaud.ai/pages/plaud-device-comparison", "note": "Model-specific controls, phone-call/in-person capture, charging, storage, and list prices." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud recording controls", "url": "https://support.plaud.ai/hc/en-us/articles/55643286546329-How-to-Record", "note": "Press-and-hold recording and model-specific highlight controls." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud plans", "url": "https://www.plaud.ai/pages/plaud-ai-plan-pricing", "note": "Individual and Team prices, transcription allowances, launch offers, and included features." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud desktop", "url": "https://www.plaud.ai/pages/plaud-desktop", "note": "Bot-free capture, meeting detection, recording modes, screenshots, highlights, and typed notes." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud desktop requirements", "url": "https://support.plaud.ai/hc/en-us/articles/53795026112409-Device-binding-required-notice-on-Plaud-Desktop", "note": "Individual Starter activation requires a device bound to the account." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud Team requirements", "url": "https://support.plaud.ai/hc/en-us/articles/57466295856537-What-is-Plaud-Team", "note": "Two-seat minimum, roles, privacy, and Team desktop capture without hardware." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud Team administration", "url": "https://www.plaud.ai/pages/plaud-team", "note": "Team management, data residency, and the FAQ stating SSO is not yet supported." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud Team sharing", "url": "https://support.plaud.ai/hc/en-us/articles/57138357578649-Sharing-content-in-Plaud-Team", "note": "Private-by-default recordings and member-only file sharing and links." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud cross-recording questions", "url": "https://support.plaud.ai/hc/en-us/articles/51041335681689-Ask-Across-All-Files-Ask-Plaud", "note": "Questions across transcribed recordings and source-file references." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud Skills and Routines", "url": "https://www.plaud.ai/blogs/news/plaud-intelligence-skills-routines", "note": "Conditional automation, shared Skills, Agent credit costs, and AutoFlow migration limits." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud Intelligence Team update", "url": "https://www.plaud.ai/blogs/news/get-ready-new-plaud-intelligence-for-team", "note": "Shared Agent context, launch connectors, forthcoming integrations, and account updates." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud Agent credits", "url": "https://www.plaud.ai/pages/piplcrinto", "note": "Transcription versus Agent usage, nonrenewing launch grants, and paid credit top-ups." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud MCP", "url": "https://docs.plaud.ai/plaud-mcp-cli/mcp", "note": "Recording, summary, transcript, and audio-link retrieval through authenticated MCP." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud CLI", "url": "https://docs.plaud.ai/plaud-mcp-cli/cli", "note": "Command-line retrieval and name-based search limited to 500 recent recordings." }, { "productId": "plaud", "productName": "Plaud", "label": "Plaud developer platform", "url": "https://docs.plaud.ai/overview", "note": "Distinguishes the Embedded device SDK/transcription API from access to Plaud account data." } ], "methodology": { "approach": "First-party pricing, product documentation, help-center articles, and release notes. Capability levels describe documented breadth, not overall product quality. Competitor strengths and material plan or capture-mode limits are both included. No pay-to-play rankings.", "ratingLabels": { "strong": "Broad support", "available": "Available with limits", "limited": "Narrow or indirect", "not-available": "Not documented" }, "ratingScale": { "strong": "Broad native support across the product or relevant paid plans.", "available": "Documented support with meaningful scope, mode, or plan limits.", "limited": "Narrow, indirect, beta, or substantially plan-gated support.", "not-available": "No current first-party documentation for a native option." }, "claimLevelEvidence": "Each feature dimension includes the exact first-party sources used for both products.", "limitations": "Prices and features change. Check the linked sources and test both products on real calls." } }