# tl;dv vs Zoom AI: pricing, features, and which is better > tl;dv and Zoom AI and ZoomMate compared across pricing, capture, speaker labels, recordings, notes, sharing, automations, integrations, AI-agent access, and administration. - Canonical HTML: https://circleback.ai/compare/tldv-vs-zoom-ai - Structured JSON: https://circleback.ai/compare/tldv-vs-zoom-ai.json - Comparison directory: https://circleback.ai/compare - Language: en-US - Editorial perspective: Neutral competitor comparison. Circleback appears only as a clearly labeled third option. ## Short answer tl;dv is the independent recorder with a strong free tier. Zoom AI is the bundled choice when most calls and the surrounding collaboration already happen in Zoom. The useful buying test is to run both products on the same external call, internal planning session, and noisy in-person meeting. Compare the result, the sharing defaults, and the work that still has to happen by hand. ## tl;dv at a glance tl;dv combines unlimited meeting recording on its free tier with clips, reels, recurring reports, playbooks, and sales coaching. Its newer bot-free desktop mode broadens capture, but that mode is audio-only and drops video, screen share, and chat. **Best for:** Individuals and customer-facing teams that want a generous free recorder, easy clips, recurring multi-meeting reports, and optional sales playbooks. **Less ideal for:** Teams that need a mature mobile rollout, video in bot-free mode, stable API contracts, durable free-plan retention, or one cross-functional company context layer. **Price:** Free; Pro from $18/user/month annually; Business from $29 annually Free includes unlimited recordings and transcripts, but recordings are retained for three months, older recordings are archived shortly after processing, advanced AI credits are lifetime-limited, and after the first ten meetings generated notes cover only the first ten minutes. Paid prices are per user/month: Pro is $18 with annual billing or $29 month-to-month; Business is $29 or $39. Enterprise is quoted separately. **Free option:** Yes: unlimited recordings and transcripts, with retention, archive, AI-note, credit, duration, and concurrency limits. ### tl;dv strengths - One of the broadest free recording and transcription allowances, despite meaningful retention and AI-output limits. - Strong clips, reels, highlights, multi-meeting reports, playbooks, and sales coaching workflows. - Bot and bot-free macOS/Windows capture now sit beside an early mobile recorder for in-person conversations. - Recurring AI reports and conditional Slack workflows are particularly good at turning many calls into a compact digest with decisions and owner/deadline action lists. ### tl;dv tradeoffs - Bot-free capture is audio-only: no video, screen sharing, or meeting chat is preserved. - The newly documented mobile recorder is still described as an early-stage testing experience rather than a mature production path. - Free recordings are retained for three months and quickly archived; after the first ten meetings, generated notes cover only the first ten minutes. - The public API is labeled v1alpha1, and MCP searches typically return at most 50 meetings per query. - There is no bulk meeting export in the product. Individual recording downloads require both owner and downloader to be on a paid plan, plus editor or admin access. - The domain-level Organization is automatic rather than a governed tenant: any same-domain user can join it and the Organization itself cannot be deleted. Paid Teams provide the actual admin hierarchy. - Several advanced AI, sales, and multilingual capabilities are reserved for higher plans. - tl;dv can extract assigned action lists and send them elsewhere, but it does not document a native workspace-wide task system with assignee queues, status, due dates, and completion tracking. ### Choose tl;dv when - Unlimited free recording matters more than unlimited AI notes. - Your workflow revolves around clips, playlists, sales playbooks, and recurring topic reports. - You are comfortable using a bot when video, screen share, and chat need to be retained. ## Zoom AI and ZoomMate at a glance The features once branded AI Companion now live directly in Zoom Workplace under names such as Meeting Summary and My Notes. My Notes reaches Zoom, Meet, Teams, and in-person conversations; ZoomMate is the separately licensed agentic layer for search, agents, workflows, and finished deliverables. **Best for:** Organizations standardized on Zoom Workplace that want built-in summaries and My Notes, or are willing to license ZoomMate for broader agents and cross-tool workflows. **Less ideal for:** Teams wanting a vendor-neutral meeting system, the same invisible capture across every platform, simple standalone pricing, or a dedicated cross-company automation and context layer. **Price:** Limited My Notes is free; core Zoom AI is bundled with paid Workplace; ZoomMate is separate Workplace Basic includes three My Notes uses, three hosted meeting summaries, 90 in-person transcription minutes, 20 AI queries, and limited workflows each month. Eligible paid Workplace plans include unlimited core meeting AI. ZoomMate is a separate per-user license with 2,200 monthly AI credits; Zoom’s current pages do not expose a stable price in crawlable text, so check the live quote. **Free option:** Yes, in limited form: three My Notes uses and three hosted meeting summaries per month, plus 90 in-person transcription minutes. ### Zoom AI and ZoomMate strengths - Strong bundled value for companies already paying for an eligible Zoom Workplace plan. - Native Zoom meeting summaries avoid an extra bot and connect directly to Zoom Docs, Team Chat, recordings, and the rest of the suite. - Bot-free desktop My Notes and mobile Voice Recorder now cover third-party calls and in-person conversations more credibly than older comparisons suggest. - Zoom does not use communications-like customer content to train its or third-party AI models, and offers mature regional, retention, and model-routing controls. - Zoom’s public APIs and product-specific MCP servers expose meeting summaries, recordings, transcripts, My Notes, chat, and other workspace resources to external tools and agents. - Zoom Tasks turns meeting and phone follow-ups into assigned, source-linked work with team views, due dates, priorities, completion, and AI-suggested execution steps. ### Zoom AI and ZoomMate tradeoffs - Google Meet and Teams capture through the calendar integration can use a visible Zoom notetaker bot. - Mobile My Notes records in-person conversations but does not support third-party meeting apps on the same phone; it also does not auto-detect voice activity. - Mobile Voice Recorder requires several account features to be enabled, supports twelve summary languages, and may require users to correct detected speaker names after the meeting. - Zoom is in a naming transition: account settings and some support pages still say AI Companion, while current marketing calls bundled capabilities Zoom AI and reserves ZoomMate for the separately licensed agentic product. - Sharing, workflows, and context are most cohesive inside Zoom’s own apps, which can be limiting in a mixed-tool company. - A bundled feature can be less expensive but also less focused than a dedicated whole-company meeting memory. - AI Companion content may be retained by Zoom or third-party model providers for up to 30 days for support, safety, or debugging. Zoom-hosted-only and zero-retention options exist, but require account-team configuration and vary by feature. - The deeper agents, third-party workflows, creation tools, and 2,200-credit allowance belong to the separately licensed ZoomMate product; they should not be treated as ordinary bundled Meeting Summary features. - Meeting-derived tasks commonly arrive as AI recommendations that a user accepts or dismisses, rather than every detected commitment becoming a tracked task automatically. ### Choose Zoom AI and ZoomMate when - Your company already has eligible paid Zoom Workplace licenses. - Most important meetings happen in Zoom and outputs should flow into Zoom Docs or Team Chat. - Bundled convenience matters more than a fully vendor-neutral capture and automation system. ## Feature comparison | What matters | tl;dv | Zoom AI and ZoomMate | | --- | --- | --- | | Capture options | Broad support — Meeting bot or bot-free desktop recording. macOS and Windows can capture system audio from any meeting platform without a bot. The bot remains the richer mode for supported conferencing platforms. | Broad support — Native Zoom, a third-party bot, bot-free desktop My Notes, and mobile voice recording. Zoom meetings get the most native experience. Calendar-connected Google Meet and Teams sessions can use a visible bot, while desktop My Notes captures microphone and system audio without joining the call. iOS and Android also have a dedicated Voice Recorder for room conversations. | | Desktop and mobile | Available with limits — Web, Chrome, macOS, Windows, and an early mobile app. Desktop capture is broad. tl;dv now documents a mobile app for in-person meetings, but describes it as recently launched, early-stage, and available for testing. | Broad support — Zoom desktop/mobile plus My Notes across common meeting platforms. Zoom’s app footprint is broad. Exact AI feature availability varies by app, account, plan, region, and whether the meeting is native Zoom or third-party. | | In-person capture and speaker labels | Available with limits — Desktop microphone or early-stage mobile recording. A laptop can capture room audio and the newer mobile app can record in-person meetings. tl;dv documents speaker identification generally but does not explain whether the early mobile path preserves the same naming behavior, so test it before a broad rollout. There is no documented Watch capture. | Broad support — Mobile My Notes and a dedicated Voice Recorder. Mobile My Notes can transcribe a room and deletes its recording by default unless cloud saving is enabled. Voice Recorder keeps audio, transcript, and summary. It uses generic editable labels by default; when an admin enables Smart Name Tags, enrolled voice profiles can be named automatically. It currently supports twelve summary languages and requires cloud recording plus related transcript settings. | | Recordings, playback, and clips | Broad support — Rich playback, clips, and reels—with a botless video caveat. Bot recordings support video, transcript, clips, reels, and shareable moments. Bot-free recordings are audio-only and omit video, screen sharing, and chat. | Broad support — Rich Zoom cloud recordings; third-party and personal-note behavior varies. Zoom recordings have strong transcript and playback integration. Mobile Voice Recorder keeps audio, while mobile My Notes deletes audio by default unless an admin enables cloud saving. Media behavior therefore depends on the exact capture path and account settings. | | Notes, action items, and search | Broad support — AI notes, action digests, multi-meeting reports, and topic tracking. The product is particularly good at synthesizing multiple meetings and turning recurring prompts into reports, including action lists grouped by person and date. Those are report or checklist outputs rather than a native task lifecycle with workspace queues and completion state. Free accounts get a limited number of AI notes. | Broad support — Meeting summaries, My Notes, Zoom Tasks, and Zoom-wide AI. Built-in Zoom AI can summarize, answer questions, draft follow-up, and work across Zoom content. Zoom Tasks adds a central personal, team, and project task system: meeting and call summaries recommend source-linked work that can be assigned, prioritized, completed, grouped, and expanded into AI-generated steps. Suggested meeting tasks typically need a person to accept them before they join the task system. | | People, companies, and context | Available with limits — Meeting library and multi-meeting synthesis. tl;dv can query and report across accessible meetings, but it does not present a broader email/calendar/person/company relationship memory as its core model. | Broad support — Zoom context plus connected-source search in ZoomMate. Built-in Zoom AI draws on meetings, chat, docs, mail, and other authorized Zoom sources. ZoomMate adds cited agentic search across the web and connected systems such as Salesforce, Jira, Slack, ServiceNow, Google, and Microsoft. It is broad context, though not organized primarily as meeting-specific person and company timelines. | | Automatic sharing and workspace defaults | Broad support — Granular team privacy defaults and automatic sharing. Teams can automatically share with participants, publish to a team or organization library, and apply admin privacy rules using meeting context such as title, internal or external type, and team role. Sensitive categories can remain private by rule. | Available with limits — Automatic Zoom summary sharing; personal My Notes stay private. Account and group settings can automatically share Zoom meeting summaries with the host, internal invitees, or all invitees. My Notes starts private and must be shared manually into Zoom or Slack destinations, so behavior depends on the capture path. | | Automations | Broad support — Recurring AI reports and sales workflows. Automated multi-meeting reports, playbooks, CRM updates, and conditional Slack posts are useful, especially for customer-facing teams. Slack workflows can format decisions and action items with owners and deadlines, but team workflow scope excludes team admins and billing-group admins, and the overall system is less open-ended than a general meeting condition/action builder. | Broad support — Zoom Tasks, native workflows, and newer agentic actions. Paid Workplace users can turn meeting, call, chat, and mail context into Zoom Tasks; ZoomMate and Custom AI extend execution into connected systems such as Jira and ServiceNow. The core task workflow is strong, but suggested meeting tasks often require review, while deeper cross-app orchestration belongs to separately licensed products. | | Integrations | Available with limits — CRM and collaboration integrations on paid plans. tl;dv connects to common CRMs and work tools; exact access varies by plan. The catalog is oriented around GTM and collaboration workflows. | Broad support — Deep Zoom ecosystem plus app marketplace and third-party support. Native suite integration is the advantage. Buyers with a mixed stack should map how meeting outcomes reach their CRM, issue tracker, and knowledge base without manual copying. | | API, MCP, CLI, and data portability | Available with limits — MCP on Pro+ and a public alpha API. MCP can search meetings and participants, with typical result sets capped at 50. A subtle access rule matters: viewing a shared meeting is not enough if its organizer is on Free—the organizer must have Pro or higher before that meeting is available through MCP or the API. The API is documented as v1alpha1 and includes recording downloads, so integration teams should expect contract evolution. | Broad support — Broad APIs plus product-specific remote MCP servers. Zoom APIs retrieve meeting summaries, recordings, transcripts, and My Notes content. Product-specific remote MCP servers let external agents search meetings and retrieve summaries, recordings, playback links, transcripts, next steps, chat, Canvas, and My Notes, with OAuth scopes and relevant product licenses. The surface is broad but fragmented across Zoom products rather than one meeting-data model. | | Security, privacy, and admin | Available with limits — Paid Team controls, with a looser domain Organization layer. Paid Teams add roles, billing administration, and forward-looking defaults; team settings do not override Team Admins. The separate domain-based Organization has no organization-wide admin defaults, any same-domain user can join it, and it cannot be deleted. Multi-team management is Business-only. | Broad support — Mature enterprise Zoom controls with feature-specific settings. Enterprise administration is strong but settings and entitlements are complex across recordings, AI Companion, My Notes, third-party notetakers, regions, model routing, and retention. Zoom does not train on customer communications content; Zoom-hosted-only and zero-retention modes are available through account-team configuration for supported features. | | Languages | Available with limits — Multilingual transcription; advanced multilingual mode is plan-gated. Language selection behavior varies by capture mode, and the multilingual Whisper option is documented for Business and Enterprise. | Broad support — Broad multilingual support, varying by AI feature. Zoom supports many spoken languages across transcription and AI features, but coverage is feature-specific. Confirm the exact meeting-summary and question-answering language needed. | Ratings describe documented breadth rather than overall product quality: - **Broad support:** Broad native support across the product or relevant paid plans. - **Available with limits:** Documented support with meaningful scope, mode, or plan limits. - **Narrow or indirect:** Narrow, indirect, beta, or substantially plan-gated support. - **Not documented:** No current first-party documentation for a native option. ## Detailed analysis ### Capture options **Both products document broad support for capture options, with different scope and plan limits.** **tl;dv:** Meeting bot or bot-free desktop recording. macOS and Windows can capture system audio from any meeting platform without a bot. The bot remains the richer mode for supported conferencing platforms. Evidence: [tl;dv bot-free recording](https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot). **Zoom AI and ZoomMate:** Native Zoom, a third-party bot, bot-free desktop My Notes, and mobile voice recording. Zoom meetings get the most native experience. Calendar-connected Google Meet and Teams sessions can use a visible bot, while desktop My Notes captures microphone and system audio without joining the call. iOS and Android also have a dedicated Voice Recorder for room conversations. Evidence: [Zoom third-party meeting support](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0080354), [Zoom My Notes help](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0083849), [Zoom Voice Recorder](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0080794). ### Desktop and mobile **Zoom AI has broader documented support for desktop and mobile.** **tl;dv:** Web, Chrome, macOS, Windows, and an early mobile app. Desktop capture is broad. tl;dv now documents a mobile app for in-person meetings, but describes it as recently launched, early-stage, and available for testing. Evidence: [tl;dv bot-free recording](https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot), [tl;dv mobile app](https://intercom.help/tldv/en/articles/8490450-mobile-app). **Zoom AI and ZoomMate:** Zoom desktop/mobile plus My Notes across common meeting platforms. Zoom’s app footprint is broad. Exact AI feature availability varies by app, account, plan, region, and whether the meeting is native Zoom or third-party. Evidence: [Zoom My Notes help](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0083849), [Zoom Voice Recorder](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0080794). ### In-person capture and speaker labels **Zoom AI has broader documented support for in-person capture and speaker labels.** **tl;dv:** Desktop microphone or early-stage mobile recording. A laptop can capture room audio and the newer mobile app can record in-person meetings. tl;dv documents speaker identification generally but does not explain whether the early mobile path preserves the same naming behavior, so test it before a broad rollout. There is no documented Watch capture. Evidence: [tl;dv mobile app](https://intercom.help/tldv/en/articles/8490450-mobile-app), [tl;dv speaker identification](https://intercom.help/tldv/en/articles/6171907-speaker-identification-in-transcript). **Zoom AI and ZoomMate:** Mobile My Notes and a dedicated Voice Recorder. Mobile My Notes can transcribe a room and deletes its recording by default unless cloud saving is enabled. Voice Recorder keeps audio, transcript, and summary. It uses generic editable labels by default; when an admin enables Smart Name Tags, enrolled voice profiles can be named automatically. It currently supports twelve summary languages and requires cloud recording plus related transcript settings. Evidence: [Zoom My Notes help](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0083849), [Zoom Voice Recorder](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0080794), [Zoom Smart Name Tags](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0082489). ### Recordings, playback, and clips **Both products document broad support for recordings, playback, and clips, with different scope and plan limits.** **tl;dv:** Rich playback, clips, and reels—with a botless video caveat. Bot recordings support video, transcript, clips, reels, and shareable moments. Bot-free recordings are audio-only and omit video, screen sharing, and chat. Evidence: [tl;dv bot-free recording](https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot), [tl;dv free-plan limits](https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan). **Zoom AI and ZoomMate:** Rich Zoom cloud recordings; third-party and personal-note behavior varies. Zoom recordings have strong transcript and playback integration. Mobile Voice Recorder keeps audio, while mobile My Notes deletes audio by default unless an admin enables cloud saving. Media behavior therefore depends on the exact capture path and account settings. Evidence: [Zoom My Notes help](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0083849), [Zoom Voice Recorder](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0080794). ### Notes, action items, and search **Both products document broad support for notes, action items, and search, with different scope and plan limits.** **tl;dv:** AI notes, action digests, multi-meeting reports, and topic tracking. The product is particularly good at synthesizing multiple meetings and turning recurring prompts into reports, including action lists grouped by person and date. Those are report or checklist outputs rather than a native task lifecycle with workspace queues and completion state. Free accounts get a limited number of AI notes. Evidence: [tl;dv pricing](https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing), [tl;dv free-plan limits](https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan), [tl;dv AI prompts](https://intercom.help/tldv/en/articles/9235713-ai-prompts-inspiration). **Zoom AI and ZoomMate:** Meeting summaries, My Notes, Zoom Tasks, and Zoom-wide AI. Built-in Zoom AI can summarize, answer questions, draft follow-up, and work across Zoom content. Zoom Tasks adds a central personal, team, and project task system: meeting and call summaries recommend source-linked work that can be assigned, prioritized, completed, grouped, and expanded into AI-generated steps. Suggested meeting tasks typically need a person to accept them before they join the task system. Evidence: [Zoom AI and ZoomMate overview](https://www.zoom.com/en/products/ai-assistant/), [Zoom My Notes help](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0083849), [Zoom Tasks](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0078289). ### People, companies, and context **Zoom AI has broader documented support for people, companies, and context.** **tl;dv:** Meeting library and multi-meeting synthesis. tl;dv can query and report across accessible meetings, but it does not present a broader email/calendar/person/company relationship memory as its core model. Evidence: [tl;dv MCP](https://intercom.help/tldv/en/articles/15322415-mcp). **Zoom AI and ZoomMate:** Zoom context plus connected-source search in ZoomMate. Built-in Zoom AI draws on meetings, chat, docs, mail, and other authorized Zoom sources. ZoomMate adds cited agentic search across the web and connected systems such as Salesforce, Jira, Slack, ServiceNow, Google, and Microsoft. It is broad context, though not organized primarily as meeting-specific person and company timelines. Evidence: [Zoom AI and ZoomMate overview](https://www.zoom.com/en/products/ai-assistant/), [Zoom AI and ZoomMate transition](https://www.zoom.com/en/blog/zoom-ai-companion-zoommate/), [Zoom agentic AI announcement](https://news.zoom.com/zooms-new-agentic-ai-capabilities-supercharge-focus-and-productivity/). ### Automatic sharing and workspace defaults **tl;dv has broader documented support for automatic sharing and workspace defaults.** **tl;dv:** Granular team privacy defaults and automatic sharing. Teams can automatically share with participants, publish to a team or organization library, and apply admin privacy rules using meeting context such as title, internal or external type, and team role. Sensitive categories can remain private by rule. Evidence: [tl;dv team privacy defaults](https://intercom.help/tldv/en/articles/15033798-team-privacy-defaults). **Zoom AI and ZoomMate:** Automatic Zoom summary sharing; personal My Notes stay private. Account and group settings can automatically share Zoom meeting summaries with the host, internal invitees, or all invitees. My Notes starts private and must be shared manually into Zoom or Slack destinations, so behavior depends on the capture path. Evidence: [Zoom meeting-summary settings](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0057960), [Zoom My Notes help](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0083849). ### Automations **Both products document broad support for automations, with different scope and plan limits.** **tl;dv:** Recurring AI reports and sales workflows. Automated multi-meeting reports, playbooks, CRM updates, and conditional Slack posts are useful, especially for customer-facing teams. Slack workflows can format decisions and action items with owners and deadlines, but team workflow scope excludes team admins and billing-group admins, and the overall system is less open-ended than a general meeting condition/action builder. Evidence: [tl;dv pricing](https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing), [tl;dv Slack workflows](https://intercom.help/tldv/en/articles/5946410-set-up-the-slack-integration). **Zoom AI and ZoomMate:** Zoom Tasks, native workflows, and newer agentic actions. Paid Workplace users can turn meeting, call, chat, and mail context into Zoom Tasks; ZoomMate and Custom AI extend execution into connected systems such as Jira and ServiceNow. The core task workflow is strong, but suggested meeting tasks often require review, while deeper cross-app orchestration belongs to separately licensed products. Evidence: [Zoom agentic AI announcement](https://news.zoom.com/zooms-new-agentic-ai-capabilities-supercharge-focus-and-productivity/), [Zoom Tasks](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0078289). ### Integrations **Zoom AI has broader documented support for integrations.** **tl;dv:** CRM and collaboration integrations on paid plans. tl;dv connects to common CRMs and work tools; exact access varies by plan. The catalog is oriented around GTM and collaboration workflows. Evidence: [tl;dv pricing](https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing). **Zoom AI and ZoomMate:** Deep Zoom ecosystem plus app marketplace and third-party support. Native suite integration is the advantage. Buyers with a mixed stack should map how meeting outcomes reach their CRM, issue tracker, and knowledge base without manual copying. Evidence: [Zoom AI and ZoomMate overview](https://www.zoom.com/en/products/ai-assistant/), [Zoom agentic AI announcement](https://news.zoom.com/zooms-new-agentic-ai-capabilities-supercharge-focus-and-productivity/). ### API, MCP, CLI, and data portability **Zoom AI has broader documented support for API, MCP, CLI, and data portability.** **tl;dv:** MCP on Pro+ and a public alpha API. MCP can search meetings and participants, with typical result sets capped at 50. A subtle access rule matters: viewing a shared meeting is not enough if its organizer is on Free—the organizer must have Pro or higher before that meeting is available through MCP or the API. The API is documented as v1alpha1 and includes recording downloads, so integration teams should expect contract evolution. Evidence: [tl;dv MCP](https://intercom.help/tldv/en/articles/15322415-mcp), [tl;dv API](https://intercom.help/tldv/en/articles/11583137-api), [tl;dv download limits](https://intercom.help/tldv/en/articles/5946213-how-to-download-your-recording). **Zoom AI and ZoomMate:** Broad APIs plus product-specific remote MCP servers. Zoom APIs retrieve meeting summaries, recordings, transcripts, and My Notes content. Product-specific remote MCP servers let external agents search meetings and retrieve summaries, recordings, playback links, transcripts, next steps, chat, Canvas, and My Notes, with OAuth scopes and relevant product licenses. The surface is broad but fragmented across Zoom products rather than one meeting-data model. Evidence: [Zoom My Notes API](https://developers.zoom.us/docs/my-notes/), [Zoom meeting APIs](https://developers.zoom.us/docs/api/meetings/), [Zoom remote MCP servers](https://developers.zoom.us/docs/mcp/servers/), [Zoom for Claude connector](https://developers.zoom.us/docs/mcp/plug-ins-and-connectors/claude-connector/). ### Security, privacy, and admin **Zoom AI has broader documented support for security, privacy, and admin.** **tl;dv:** Paid Team controls, with a looser domain Organization layer. Paid Teams add roles, billing administration, and forward-looking defaults; team settings do not override Team Admins. The separate domain-based Organization has no organization-wide admin defaults, any same-domain user can join it, and it cannot be deleted. Multi-team management is Business-only. Evidence: [tl;dv pricing](https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing), [tl;dv team privacy defaults](https://intercom.help/tldv/en/articles/15033798-team-privacy-defaults), [tl;dv organization and team model](https://intercom.help/tldv/en/articles/8975481-organization-vs-team-what-s-the-difference), [tl;dv permission levels](https://intercom.help/tldv/en/articles/10131073-understanding-permission-levels). **Zoom AI and ZoomMate:** Mature enterprise Zoom controls with feature-specific settings. Enterprise administration is strong but settings and entitlements are complex across recordings, AI Companion, My Notes, third-party notetakers, regions, model routing, and retention. Zoom does not train on customer communications content; Zoom-hosted-only and zero-retention modes are available through account-team configuration for supported features. Evidence: [Zoom AI and ZoomMate overview](https://www.zoom.com/en/products/ai-assistant/), [Zoom meeting-summary settings](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0057960), [Zoom AI Companion security and privacy](https://library.zoom.com/ai/ai-whitepaper). ### Languages **Zoom AI has broader documented support for languages.** **tl;dv:** Multilingual transcription; advanced multilingual mode is plan-gated. Language selection behavior varies by capture mode, and the multilingual Whisper option is documented for Business and Enterprise. Evidence: [tl;dv pricing](https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing), [tl;dv bot-free recording](https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot). **Zoom AI and ZoomMate:** Broad multilingual support, varying by AI feature. Zoom supports many spoken languages across transcription and AI features, but coverage is feature-specific. Confirm the exact meeting-summary and question-answering language needed. Evidence: [Zoom AI and ZoomMate overview](https://www.zoom.com/en/products/ai-assistant/), [Zoom Voice Recorder](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0080794). ## A third option to consider: Circleback Circleback turns online meetings, in-person conversations, and imported calls into one shared company memory. Record with a bot, with the botless desktop app, from an iPhone or Android phone, or on Apple Watch. Every route produces the same speaker-labeled record, detailed notes designed to stand alone, and automatically assigned action items. Sharing rules and automations carry the useful parts into the teams and tools that need them. Circleback is built for people and AI agents: the complete meeting record available to a person is also available programmatically through its API, MCP, and CLI. Circleback can also search connected apps and take action in them. It is built for people and AI agents: the same complete meeting data available to a person is available programmatically to ChatGPT, Claude, other agents, and internal tools through the API, MCP, and CLI. Free; Pro from $15/user/month annually; Business from $25/user/month annually; Enterprise $35/user/month, billed annually. ## Frequently asked questions ### Which is better: tl;dv or Zoom AI and ZoomMate? tl;dv is the independent recorder with a strong free tier. Zoom AI is the bundled choice when most calls and the surrounding collaboration already happen in Zoom. ### Which is less expensive, tl;dv or Zoom AI and ZoomMate? tl;dv: Free; Pro from $18/user/month annually; Business from $29 annually. Zoom AI and ZoomMate: Limited My Notes is free; core Zoom AI is bundled with paid Workplace; ZoomMate is separate. Compare the paid seats, included usage, recording access, and admin features you actually need. ### Can tl;dv and Zoom AI and ZoomMate record without a bot? tl;dv: Meeting bot or bot-free desktop recording. Zoom AI and ZoomMate: Native Zoom, a third-party bot, bot-free desktop My Notes, and mobile voice recording. The useful check is whether your required capture mode keeps video, a recording, and speaker names. ### Which is better for a whole company? First ask who gets each note automatically; otherwise useful context stays with the recorder. Then compare permissions, retention, and enforced defaults. tl;dv: Granular team privacy defaults and automatic sharing. Zoom AI: Automatic Zoom summary sharing; personal My Notes stay private. ### Can I access and move the full meeting data? tl;dv: MCP on Pro+ and a public alpha API. Zoom AI: Broad APIs plus product-specific remote MCP servers. Check the selected plan, authentication model, transcript scope, export format, and retention window for the workflow you need. ### How was this comparison researched? We use first-party pricing pages, product pages, help docs, and release notes for both products. The sources are linked below. ## Methodology Circleback reviews first-party pricing pages, product pages, help docs, and release notes. Prices and capabilities move, so check the linked sources when a detail is important to your decision. Every feature dimension links to the exact first-party documents used for that claim. Ratings describe documented breadth, not an overall score or winner. This page is a neutral competitor-to-competitor comparison. There are no paid placements or affiliate rankings. ## First-party sources ### tl;dv sources - [tl;dv pricing](https://intercom.help/tldv/en/articles/6082483-what-is-tl-dv-s-pricing): Official Free, Pro, Business, and Enterprise pricing and plan scope. - [tl;dv free-plan limits](https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan): Recording retention, archive behavior, AI-note coverage, lifetime credits, meeting duration, and concurrency. - [tl;dv mobile app](https://intercom.help/tldv/en/articles/8490450-mobile-app): Recently launched early-stage mobile recording for in-person meetings. - [tl;dv speaker identification](https://intercom.help/tldv/en/articles/6171907-speaker-identification-in-transcript): General automatic speaker identification; the article does not document mobile-mode parity. - [tl;dv bot-free recording](https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot): Desktop capture and the audio-only limitation. - [tl;dv MCP](https://intercom.help/tldv/en/articles/15322415-mcp): Plan eligibility, tools, access model, and result behavior. - [tl;dv API](https://intercom.help/tldv/en/articles/11583137-api): Pro/Business eligibility and v1alpha1 status. - [tl;dv team privacy defaults](https://intercom.help/tldv/en/articles/15033798-team-privacy-defaults): Admin-controlled automatic sharing, workspace-library publishing, and privacy rules for sensitive meetings. - [tl;dv download limits](https://intercom.help/tldv/en/articles/5946213-how-to-download-your-recording): No bulk export plus paid-plan, ownership, and permission requirements for individual recording downloads. - [tl;dv organization and team model](https://intercom.help/tldv/en/articles/8975481-organization-vs-team-what-s-the-difference): Automatic same-domain Organization membership, absence of Organization-wide admin defaults, and the paid Team hierarchy. - [tl;dv permission levels](https://intercom.help/tldv/en/articles/10131073-understanding-permission-levels): Team roles, admin behavior, and the non-deletable domain Organization. - [tl;dv AI prompts](https://intercom.help/tldv/en/articles/9235713-ai-prompts-inspiration): Cross-meeting action-item reports grouped by participant and date plus common analysis workflows. - [tl;dv Slack workflows](https://intercom.help/tldv/en/articles/5946410-set-up-the-slack-integration): Conditional automatic summaries, decisions, and owner/deadline action lists plus the team-admin scope exception. ### Zoom AI and ZoomMate sources - [Zoom AI and ZoomMate overview](https://www.zoom.com/en/products/ai-assistant/): Current ZoomMate, My Notes, free allowance, agentic workflow, credit, and connected-source capabilities. - [Zoom AI and ZoomMate transition](https://www.zoom.com/en/blog/zoom-ai-companion-zoommate/): Retirement of the AI Companion feature brand, continued built-in Zoom AI, and ZoomMate as the separate agentic product. - [Zoom AI and My Notes pricing](https://zoom.us/pricing/aic): Basic allowances, paid Workplace inclusion, My Notes, ZoomMate licensing, and AI-credit packaging. - [Zoom third-party meeting support](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0080354): Google Meet/Teams calendar requirements, visible bot, and paid-plan eligibility. - [Zoom agentic AI announcement](https://news.zoom.com/zooms-new-agentic-ai-capabilities-supercharge-focus-and-productivity/): February 2026 My Notes, mobile voice recorder, third-party, and workflow expansion. - [Zoom My Notes mobile](https://news.zoom.com/my-notes-on-mobile/): May 2026 in-person capture, privacy, sync, and sharing destinations. - [Zoom My Notes help](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0083849): Desktop/mobile requirements, third-party mobile limits, recording defaults, privacy, transcript, and sharing behavior. - [Zoom Voice Recorder](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0080794): Mobile in-person audio, transcript, summary, speaker-name editing, language scope, and account requirements. - [Zoom Smart Name Tags](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0082489): Admin-controlled voice-profile enrollment and automatic naming in Voice Recorder transcripts. - [Zoom Tasks](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0078289): AI task recommendations from meetings and calls, acceptance flow, assignment, source grouping, completion, due dates, priorities, and generated execution steps. - [Zoom My Notes API](https://developers.zoom.us/docs/my-notes/): Programmatic access to My Notes content, transcripts, action items, and external workflows. - [Zoom meeting APIs](https://developers.zoom.us/docs/api/meetings/): Meeting-summary, recording, transcript, and AI Companion controls and scopes. - [Zoom remote MCP servers](https://developers.zoom.us/docs/mcp/servers/): Product-specific remote MCP endpoints, OAuth, rate limits, and supported interaction model. - [Zoom for Claude connector](https://developers.zoom.us/docs/mcp/plug-ins-and-connectors/claude-connector/): Meeting search plus summaries, recordings, transcripts, playback links, next steps, My Notes, chat, and Canvas access. - [Zoom meeting-summary settings](https://support.zoom.com/hc/en/article?id=zm_kb&sysparm_article=KB0057960): Account and group defaults for automatically sharing meeting summaries with hosts and invitees. - [Zoom AI Companion security and privacy](https://library.zoom.com/ai/ai-whitepaper): No-training commitment, model-provider routing, regional processing, temporary retention, and zero-retention options.