Blog
Which tool produces the best AI meeting notes?
April 3, 2025
Meetings
Circleback produces technically superior transcripts with exceptional accuracy and clarity. Users report 95%+ accuracy across 100+ languages, with one reviewer noting it "even summarizes Spanish perfectly." The platform creates structured notes with automatically identified action items, precise speaker attribution, and organized topic sections.
Circleback offers powerful automation capabilities, allowing teams to automatically sync action items to project management tools like Linear and Notion, or update CRM records in HubSpot and Salesforce after meetings. It supports both online and in-person meetings through desktop and mobile apps, with no meeting bot required for most platforms.
Circleback works across virtually any meeting format—Zoom, Google Meet, Microsoft Teams, Slack Huddles, or face-to-face conversations. The "botless" approach uses local recording via desktop apps, avoiding the awkwardness of bot participants. It also includes an AI assistant for querying meeting history and generating follow-up content.
Pricing: Individual plan at $25/month (or $20.83/month annually), Team plan at $30/month per user ($25 annually), with Enterprise custom pricing. All plans include unlimited meetings, with team plans adding collaboration features and shared automations. A 7-day free trial is available.
Otter.ai: good free plan, limited features
Otter.ai offers 600 minutes of transcription monthly on its free plan with basic features. The transcripts tend to be verbose and lack structure compared to premium tools, but it handles basic meeting transcription adequately. Real-time transcription during meetings is useful for following along, though post-meeting summaries aren't particularly polished.
The platform integrates with Zoom, Teams, and other meeting platforms through "OtterPilot," which can join meetings as a bot participant. It supports live transcription with the ability to highlight and comment during meetings. The AI generates automatic summaries and can push notes to tools like HubSpot and Notion, though these features are limited on the free plan.
Otter.ai primarily supports English transcription, with some support for Spanish and French. The mobile app allows recording of in-person conversations, and the platform is SOC 2 Type II certified for security.
Pricing: Free plan (600 minutes/month), Premium at ~$10/month annually (6,000 minutes), Business at ~$20/user/month annually with team features. The free tier includes basic summaries but limits advanced integrations and features.
Fathom: quality notes, limited free usage
Fathom delivers consistent notes within seconds of meeting end. The interface is clean and offers multiple summary formats including bullet lists, detailed chronological summaries, and action items. The free plan provides unlimited meeting recordings but only five AI summaries monthly, making it suitable for light users who want quality without paying.
The platform integrates primarily with Zoom, Google Meet, and Microsoft Teams through a desktop app that auto-records meetings. It supports 25+ languages for transcription and includes speaker identification. Users can highlight important moments during calls and ask the AI questions about meeting content afterward.
Fathom offers strong CRM integration with HubSpot and Salesforce, automatically syncing call notes to deals and contacts. It can generate draft follow-up emails and provides different summary templates for various meeting types. The platform is SOC 2 Type II and HIPAA compliant.
Pricing: Free plan with unlimited recordings (5 AI summaries/month), Premium Individual at $15/month, Team at $19/user/month, Team Pro at $29/user/month with advanced integrations. No mobile app is available—desktop only.
Avoma: comprehensive features, higher cost
Avoma provides 95% transcription accuracy and organizes notes into structured topics like pain points and next steps. It offers strong CRM integrations and meeting analytics including conversation insights and coaching recommendations. However, pricing starts at $19/user/month, making it more expensive than basic transcription tools.
The platform supports 20+ languages and works across Zoom, Teams, and other platforms by sending a bot participant. It includes agenda templates, live note collaboration, and detailed conversation analytics that track talk time, sentiment, and key topics discussed. The mobile app can record in-person meetings for later transcription.
Avoma excels in sales and customer success use cases, automatically logging calls to Salesforce and HubSpot with conversation summaries and next steps. It provides team-wide insights and coaching recommendations based on successful call patterns. The platform offers conversation intelligence similar to more expensive tools but at a more accessible price point.
Pricing: Free plan with limited features (~10 meetings/month), Starter at ~$19/user/month, Plus at ~$49/user/month, Business at ~$79/user/month, Enterprise at $129/user/month. Includes 14-day free trial and SOC 2 Type II certification.
Zoom AI: Zoom-only functionality
Zoom AI Companion provides basic meeting transcriptions and summaries for Zoom meetings only. The feature set is limited compared to dedicated tools, but it works adequately for teams already paying for Zoom licenses who don't need cross-platform support.
The AI Companion is included with paid Zoom accounts at no additional cost, making it cost-effective for existing Zoom users. It generates meeting summaries and action items automatically, allows participants to ask questions during meetings ("What did I miss?"), and can assist with composing follow-up emails and documents.
The tool supports live transcription in 36 languages and integrates seamlessly within Zoom's interface. However, it lacks external integrations with CRM systems or project management tools, and advanced features require Zoom's cloud recording service. It's not available on Zoom's free Basic plan.
Pricing: Included free with paid Zoom subscriptions (Pro plans start around $15/month per user). Not available for free Zoom accounts, and functionality is limited to Zoom's ecosystem only.
Gong: sales-focused, premium pricing
Gong offers conversation intelligence specifically for sales teams at $1,400-$1,600 per user annually. It provides deep analytics for revenue teams analyzing customer conversations, but the cost makes it impractical for general meeting notes.
The platform records and analyzes sales calls, emails, and meetings to identify what drives successful deals. It provides coaching insights, pipeline visibility, and forecasting based on conversation patterns. Gong supports 70+ languages and integrates with 250+ tools including major CRM systems, communication platforms, and productivity tools.
Gong's AI analyzes talk ratios, sentiment, competitive mentions, and deal progression indicators. It automatically captures and maps data to CRM records and provides team-wide insights for sales coaching. The mobile app supports in-person meeting recording, and the platform offers enterprise-grade security with SOC 2 Type II certification.
Pricing: Enterprise-only with custom pricing. Typically requires annual platform fee (~$5,000 for small teams) plus $1,400-$1,600 per user annually, with additional onboarding services (~$7,500). No monthly plans or public pricing—custom quotes only.
Bluedot: high accuracy, expensive plans
Bluedot delivers precise transcriptions across 100+ languages using a Chrome extension approach that avoids meeting bots. Users report it as "the most accurate" AI notetaker, but the free version only includes 5 meetings total, essentially a trial period.
The platform works as a Chrome extension that quietly records meetings on Google Meet, Zoom, Microsoft Teams, and other platforms without adding a bot participant. It generates AI-powered meeting notes and can automatically sync summaries to CRM systems like Salesforce and HubSpot, project tools like Notion and Slack, and Google Docs.
Bluedot offers one-click integration capabilities and can generate follow-up emails from meeting notes. The desktop app is available for Windows and Mac, supporting meetings across platforms without requiring special plugins. However, mobile app support is not yet available.
Pricing: Free for 5 meetings lifetime (1 hour each), Basic at ~$18/user/month (~$14 annually) for unlimited audio recording, Pro at ~$25/user/month (~$20 annually) for video recording and unlimited length, Business at ~$40/user/month (~$32 annually) with CRM integrations and unlimited guest access.
Krisp: noise cancellation priority, weaker transcription
Krisp combines noise cancellation with meeting notes, making it useful for remote workers in noisy environments. While excellent at removing background sounds like keyboard typing, dog barks, and other voices, transcription accuracy isn't as strong as dedicated note-taking tools.
The platform works as a smart audio filter across virtually all communication apps, acting as an intermediary between your microphone/speakers and meeting software. Recent updates added meeting transcription and AI summaries that generate structured notes with key points and tasks after calls.
Krisp supports 90+ languages for transcription and includes calendar integration for one-click recording. It offers HubSpot CRM integration to automatically push meeting summaries to deals and contacts. However, some users report audio quirks where very loud noises might distort the speaker's voice, affecting transcription quality.
Pricing: Free plan with 60 minutes/day noise cancellation and 2 meeting summaries/day, Pro at ~$8/month annually for unlimited features and multi-language support, Business at ~$15/user/month annually with admin controls and SSO. No mobile app currently available.
Read.ai: feature-heavy, cluttered interface
Read.ai provides meeting analytics including engagement scoring and sentiment analysis. However, the interface can feel cluttered with features, and the free tier is limited to only 5 meetings monthly.
The platform goes beyond transcription to analyze who spoke how much, sentiment (positive/negative tone), and attention scores during meetings. It offers real-time transcription visible to attendees and can provide live coaching metrics. The AI search feature works across all meeting transcripts, creating an enterprise knowledge base.
Read.ai supports 20+ languages with real-time translation capabilities, appealing to global teams. It integrates with Zoom (named as a Zoom Essential App), Teams, Google Meet, and can summarize Slack threads or emails. The iOS app captures in-person meetings, though Android support isn't available yet.
Pricing: Free plan with 5 meeting transcripts/month, Pro at $19.75/user/month annually (unlimited meetings and advanced integrations), Enterprise at $29.75/user/month annually (adds video playback and highlight reels), Enterprise+ at ~$40/user/month for enhanced security. SOC 2 Type II certified.
Notion Meeting Recorder: Notion ecosystem only
Notion's AI meeting notes integrate directly into existing project databases and task boards. This eliminates context switching for teams already using Notion extensively, but it's only practical if Notion is central to your workflow.
The feature works through Notion's AI add-on, recording meetings directly within your Notion workspace and generating organized summaries with key points and action items as soon as meetings end. All notes are stored as Notion pages and can be immediately shared or converted into tasks and projects within existing databases.
Notion supports 16 languages for transcription and works with any meeting platform by capturing system audio—no meeting bot required. The mobile app can record in-person meetings, and the AI can detect calendar events to prompt automatic note-taking. However, it requires the Notion AI add-on subscription beyond the base app.
Pricing: Notion AI add-on costs $10/member/month (or $8/member/month annually) on top of any Notion plan, including the free Personal plan. The base Notion app can be used free, but AI features require the paid add-on for each user who wants meeting transcription capabilities.
What distinguishes quality meeting notes
Effective AI meeting notes share specific characteristics:
Structured organization - Information organized into logical sections (decisions, action items, next steps) rather than verbatim transcription.
Accurate speaker identification - Knowing who said what for accountability and follow-up.
Automatic action item extraction - Identifying and organizing tasks without manual sorting.
Context preservation - Maintaining meaning and tone of discussions, not just words.
Workflow integration - Notes that flow into existing tools and processes.
Recommendations by use case
For overall quality and features: Circleback offers the best combination of accurate transcription, intelligent note structure, and automation capabilities.
For budget-conscious teams: Otter.ai provides a solid free plan if you only need basic transcription. Fathom offers better note quality with five free AI summaries monthly.
For sales teams: Gong provides comprehensive conversation intelligence but at super-premium pricing. Avoma offers meeting analytics and CRM integration at more accessible rates.
For specific platforms: Zoom AI Companion for teams using only Zoom meetings, Notion Meeting Recorder for teams already invested in Notion.
For noisy environments: Krisp prioritizes audio clarity over transcription accuracy.
For high accuracy needs: Bluedot delivers the most precise transcriptions, though you'll need to pay after the initial 5-meeting trial.
Selection criteria
Consider these factors when choosing a tool:
Meeting platforms - Do you need cross-platform support or just one specific tool?
Note quality requirements - Basic transcription vs. structured summaries vs. analytics
Budget - Free tiers vary significantly in usefulness
Integration needs - Which tools does your team use daily?
Team size and sharing - Some tools offer better collaboration features
The best AI meeting notes tool depends on your specific requirements for accuracy, features, integrations, and budget. Most tools offer free trials—test 2-3 options to determine which approach works best for your team's meeting style and workflow needs.
Blog
Which tool produces the best AI meeting notes?
April 3, 2025
Meetings
Circleback produces technically superior transcripts with exceptional accuracy and clarity. Users report 95%+ accuracy across 100+ languages, with one reviewer noting it "even summarizes Spanish perfectly." The platform creates structured notes with automatically identified action items, precise speaker attribution, and organized topic sections.
Circleback offers powerful automation capabilities, allowing teams to automatically sync action items to project management tools like Linear and Notion, or update CRM records in HubSpot and Salesforce after meetings. It supports both online and in-person meetings through desktop and mobile apps, with no meeting bot required for most platforms.
Circleback works across virtually any meeting format—Zoom, Google Meet, Microsoft Teams, Slack Huddles, or face-to-face conversations. The "botless" approach uses local recording via desktop apps, avoiding the awkwardness of bot participants. It also includes an AI assistant for querying meeting history and generating follow-up content.
Pricing: Individual plan at $25/month (or $20.83/month annually), Team plan at $30/month per user ($25 annually), with Enterprise custom pricing. All plans include unlimited meetings, with team plans adding collaboration features and shared automations. A 7-day free trial is available.
Otter.ai: good free plan, limited features
Otter.ai offers 600 minutes of transcription monthly on its free plan with basic features. The transcripts tend to be verbose and lack structure compared to premium tools, but it handles basic meeting transcription adequately. Real-time transcription during meetings is useful for following along, though post-meeting summaries aren't particularly polished.
The platform integrates with Zoom, Teams, and other meeting platforms through "OtterPilot," which can join meetings as a bot participant. It supports live transcription with the ability to highlight and comment during meetings. The AI generates automatic summaries and can push notes to tools like HubSpot and Notion, though these features are limited on the free plan.
Otter.ai primarily supports English transcription, with some support for Spanish and French. The mobile app allows recording of in-person conversations, and the platform is SOC 2 Type II certified for security.
Pricing: Free plan (600 minutes/month), Premium at ~$10/month annually (6,000 minutes), Business at ~$20/user/month annually with team features. The free tier includes basic summaries but limits advanced integrations and features.
Fathom: quality notes, limited free usage
Fathom delivers consistent notes within seconds of meeting end. The interface is clean and offers multiple summary formats including bullet lists, detailed chronological summaries, and action items. The free plan provides unlimited meeting recordings but only five AI summaries monthly, making it suitable for light users who want quality without paying.
The platform integrates primarily with Zoom, Google Meet, and Microsoft Teams through a desktop app that auto-records meetings. It supports 25+ languages for transcription and includes speaker identification. Users can highlight important moments during calls and ask the AI questions about meeting content afterward.
Fathom offers strong CRM integration with HubSpot and Salesforce, automatically syncing call notes to deals and contacts. It can generate draft follow-up emails and provides different summary templates for various meeting types. The platform is SOC 2 Type II and HIPAA compliant.
Pricing: Free plan with unlimited recordings (5 AI summaries/month), Premium Individual at $15/month, Team at $19/user/month, Team Pro at $29/user/month with advanced integrations. No mobile app is available—desktop only.
Avoma: comprehensive features, higher cost
Avoma provides 95% transcription accuracy and organizes notes into structured topics like pain points and next steps. It offers strong CRM integrations and meeting analytics including conversation insights and coaching recommendations. However, pricing starts at $19/user/month, making it more expensive than basic transcription tools.
The platform supports 20+ languages and works across Zoom, Teams, and other platforms by sending a bot participant. It includes agenda templates, live note collaboration, and detailed conversation analytics that track talk time, sentiment, and key topics discussed. The mobile app can record in-person meetings for later transcription.
Avoma excels in sales and customer success use cases, automatically logging calls to Salesforce and HubSpot with conversation summaries and next steps. It provides team-wide insights and coaching recommendations based on successful call patterns. The platform offers conversation intelligence similar to more expensive tools but at a more accessible price point.
Pricing: Free plan with limited features (~10 meetings/month), Starter at ~$19/user/month, Plus at ~$49/user/month, Business at ~$79/user/month, Enterprise at $129/user/month. Includes 14-day free trial and SOC 2 Type II certification.
Zoom AI: Zoom-only functionality
Zoom AI Companion provides basic meeting transcriptions and summaries for Zoom meetings only. The feature set is limited compared to dedicated tools, but it works adequately for teams already paying for Zoom licenses who don't need cross-platform support.
The AI Companion is included with paid Zoom accounts at no additional cost, making it cost-effective for existing Zoom users. It generates meeting summaries and action items automatically, allows participants to ask questions during meetings ("What did I miss?"), and can assist with composing follow-up emails and documents.
The tool supports live transcription in 36 languages and integrates seamlessly within Zoom's interface. However, it lacks external integrations with CRM systems or project management tools, and advanced features require Zoom's cloud recording service. It's not available on Zoom's free Basic plan.
Pricing: Included free with paid Zoom subscriptions (Pro plans start around $15/month per user). Not available for free Zoom accounts, and functionality is limited to Zoom's ecosystem only.
Gong: sales-focused, premium pricing
Gong offers conversation intelligence specifically for sales teams at $1,400-$1,600 per user annually. It provides deep analytics for revenue teams analyzing customer conversations, but the cost makes it impractical for general meeting notes.
The platform records and analyzes sales calls, emails, and meetings to identify what drives successful deals. It provides coaching insights, pipeline visibility, and forecasting based on conversation patterns. Gong supports 70+ languages and integrates with 250+ tools including major CRM systems, communication platforms, and productivity tools.
Gong's AI analyzes talk ratios, sentiment, competitive mentions, and deal progression indicators. It automatically captures and maps data to CRM records and provides team-wide insights for sales coaching. The mobile app supports in-person meeting recording, and the platform offers enterprise-grade security with SOC 2 Type II certification.
Pricing: Enterprise-only with custom pricing. Typically requires annual platform fee (~$5,000 for small teams) plus $1,400-$1,600 per user annually, with additional onboarding services (~$7,500). No monthly plans or public pricing—custom quotes only.
Bluedot: high accuracy, expensive plans
Bluedot delivers precise transcriptions across 100+ languages using a Chrome extension approach that avoids meeting bots. Users report it as "the most accurate" AI notetaker, but the free version only includes 5 meetings total, essentially a trial period.
The platform works as a Chrome extension that quietly records meetings on Google Meet, Zoom, Microsoft Teams, and other platforms without adding a bot participant. It generates AI-powered meeting notes and can automatically sync summaries to CRM systems like Salesforce and HubSpot, project tools like Notion and Slack, and Google Docs.
Bluedot offers one-click integration capabilities and can generate follow-up emails from meeting notes. The desktop app is available for Windows and Mac, supporting meetings across platforms without requiring special plugins. However, mobile app support is not yet available.
Pricing: Free for 5 meetings lifetime (1 hour each), Basic at ~$18/user/month (~$14 annually) for unlimited audio recording, Pro at ~$25/user/month (~$20 annually) for video recording and unlimited length, Business at ~$40/user/month (~$32 annually) with CRM integrations and unlimited guest access.
Krisp: noise cancellation priority, weaker transcription
Krisp combines noise cancellation with meeting notes, making it useful for remote workers in noisy environments. While excellent at removing background sounds like keyboard typing, dog barks, and other voices, transcription accuracy isn't as strong as dedicated note-taking tools.
The platform works as a smart audio filter across virtually all communication apps, acting as an intermediary between your microphone/speakers and meeting software. Recent updates added meeting transcription and AI summaries that generate structured notes with key points and tasks after calls.
Krisp supports 90+ languages for transcription and includes calendar integration for one-click recording. It offers HubSpot CRM integration to automatically push meeting summaries to deals and contacts. However, some users report audio quirks where very loud noises might distort the speaker's voice, affecting transcription quality.
Pricing: Free plan with 60 minutes/day noise cancellation and 2 meeting summaries/day, Pro at ~$8/month annually for unlimited features and multi-language support, Business at ~$15/user/month annually with admin controls and SSO. No mobile app currently available.
Read.ai: feature-heavy, cluttered interface
Read.ai provides meeting analytics including engagement scoring and sentiment analysis. However, the interface can feel cluttered with features, and the free tier is limited to only 5 meetings monthly.
The platform goes beyond transcription to analyze who spoke how much, sentiment (positive/negative tone), and attention scores during meetings. It offers real-time transcription visible to attendees and can provide live coaching metrics. The AI search feature works across all meeting transcripts, creating an enterprise knowledge base.
Read.ai supports 20+ languages with real-time translation capabilities, appealing to global teams. It integrates with Zoom (named as a Zoom Essential App), Teams, Google Meet, and can summarize Slack threads or emails. The iOS app captures in-person meetings, though Android support isn't available yet.
Pricing: Free plan with 5 meeting transcripts/month, Pro at $19.75/user/month annually (unlimited meetings and advanced integrations), Enterprise at $29.75/user/month annually (adds video playback and highlight reels), Enterprise+ at ~$40/user/month for enhanced security. SOC 2 Type II certified.
Notion Meeting Recorder: Notion ecosystem only
Notion's AI meeting notes integrate directly into existing project databases and task boards. This eliminates context switching for teams already using Notion extensively, but it's only practical if Notion is central to your workflow.
The feature works through Notion's AI add-on, recording meetings directly within your Notion workspace and generating organized summaries with key points and action items as soon as meetings end. All notes are stored as Notion pages and can be immediately shared or converted into tasks and projects within existing databases.
Notion supports 16 languages for transcription and works with any meeting platform by capturing system audio—no meeting bot required. The mobile app can record in-person meetings, and the AI can detect calendar events to prompt automatic note-taking. However, it requires the Notion AI add-on subscription beyond the base app.
Pricing: Notion AI add-on costs $10/member/month (or $8/member/month annually) on top of any Notion plan, including the free Personal plan. The base Notion app can be used free, but AI features require the paid add-on for each user who wants meeting transcription capabilities.
What distinguishes quality meeting notes
Effective AI meeting notes share specific characteristics:
Structured organization - Information organized into logical sections (decisions, action items, next steps) rather than verbatim transcription.
Accurate speaker identification - Knowing who said what for accountability and follow-up.
Automatic action item extraction - Identifying and organizing tasks without manual sorting.
Context preservation - Maintaining meaning and tone of discussions, not just words.
Workflow integration - Notes that flow into existing tools and processes.
Recommendations by use case
For overall quality and features: Circleback offers the best combination of accurate transcription, intelligent note structure, and automation capabilities.
For budget-conscious teams: Otter.ai provides a solid free plan if you only need basic transcription. Fathom offers better note quality with five free AI summaries monthly.
For sales teams: Gong provides comprehensive conversation intelligence but at super-premium pricing. Avoma offers meeting analytics and CRM integration at more accessible rates.
For specific platforms: Zoom AI Companion for teams using only Zoom meetings, Notion Meeting Recorder for teams already invested in Notion.
For noisy environments: Krisp prioritizes audio clarity over transcription accuracy.
For high accuracy needs: Bluedot delivers the most precise transcriptions, though you'll need to pay after the initial 5-meeting trial.
Selection criteria
Consider these factors when choosing a tool:
Meeting platforms - Do you need cross-platform support or just one specific tool?
Note quality requirements - Basic transcription vs. structured summaries vs. analytics
Budget - Free tiers vary significantly in usefulness
Integration needs - Which tools does your team use daily?
Team size and sharing - Some tools offer better collaboration features
The best AI meeting notes tool depends on your specific requirements for accuracy, features, integrations, and budget. Most tools offer free trials—test 2-3 options to determine which approach works best for your team's meeting style and workflow needs.
Blog
Which tool produces the best AI meeting notes?
April 3, 2025
Meetings
Circleback produces technically superior transcripts with exceptional accuracy and clarity. Users report 95%+ accuracy across 100+ languages, with one reviewer noting it "even summarizes Spanish perfectly." The platform creates structured notes with automatically identified action items, precise speaker attribution, and organized topic sections.
Circleback offers powerful automation capabilities, allowing teams to automatically sync action items to project management tools like Linear and Notion, or update CRM records in HubSpot and Salesforce after meetings. It supports both online and in-person meetings through desktop and mobile apps, with no meeting bot required for most platforms.
Circleback works across virtually any meeting format—Zoom, Google Meet, Microsoft Teams, Slack Huddles, or face-to-face conversations. The "botless" approach uses local recording via desktop apps, avoiding the awkwardness of bot participants. It also includes an AI assistant for querying meeting history and generating follow-up content.
Pricing: Individual plan at $25/month (or $20.83/month annually), Team plan at $30/month per user ($25 annually), with Enterprise custom pricing. All plans include unlimited meetings, with team plans adding collaboration features and shared automations. A 7-day free trial is available.
Otter.ai: good free plan, limited features
Otter.ai offers 600 minutes of transcription monthly on its free plan with basic features. The transcripts tend to be verbose and lack structure compared to premium tools, but it handles basic meeting transcription adequately. Real-time transcription during meetings is useful for following along, though post-meeting summaries aren't particularly polished.
The platform integrates with Zoom, Teams, and other meeting platforms through "OtterPilot," which can join meetings as a bot participant. It supports live transcription with the ability to highlight and comment during meetings. The AI generates automatic summaries and can push notes to tools like HubSpot and Notion, though these features are limited on the free plan.
Otter.ai primarily supports English transcription, with some support for Spanish and French. The mobile app allows recording of in-person conversations, and the platform is SOC 2 Type II certified for security.
Pricing: Free plan (600 minutes/month), Premium at ~$10/month annually (6,000 minutes), Business at ~$20/user/month annually with team features. The free tier includes basic summaries but limits advanced integrations and features.
Fathom: quality notes, limited free usage
Fathom delivers consistent notes within seconds of meeting end. The interface is clean and offers multiple summary formats including bullet lists, detailed chronological summaries, and action items. The free plan provides unlimited meeting recordings but only five AI summaries monthly, making it suitable for light users who want quality without paying.
The platform integrates primarily with Zoom, Google Meet, and Microsoft Teams through a desktop app that auto-records meetings. It supports 25+ languages for transcription and includes speaker identification. Users can highlight important moments during calls and ask the AI questions about meeting content afterward.
Fathom offers strong CRM integration with HubSpot and Salesforce, automatically syncing call notes to deals and contacts. It can generate draft follow-up emails and provides different summary templates for various meeting types. The platform is SOC 2 Type II and HIPAA compliant.
Pricing: Free plan with unlimited recordings (5 AI summaries/month), Premium Individual at $15/month, Team at $19/user/month, Team Pro at $29/user/month with advanced integrations. No mobile app is available—desktop only.
Avoma: comprehensive features, higher cost
Avoma provides 95% transcription accuracy and organizes notes into structured topics like pain points and next steps. It offers strong CRM integrations and meeting analytics including conversation insights and coaching recommendations. However, pricing starts at $19/user/month, making it more expensive than basic transcription tools.
The platform supports 20+ languages and works across Zoom, Teams, and other platforms by sending a bot participant. It includes agenda templates, live note collaboration, and detailed conversation analytics that track talk time, sentiment, and key topics discussed. The mobile app can record in-person meetings for later transcription.
Avoma excels in sales and customer success use cases, automatically logging calls to Salesforce and HubSpot with conversation summaries and next steps. It provides team-wide insights and coaching recommendations based on successful call patterns. The platform offers conversation intelligence similar to more expensive tools but at a more accessible price point.
Pricing: Free plan with limited features (~10 meetings/month), Starter at ~$19/user/month, Plus at ~$49/user/month, Business at ~$79/user/month, Enterprise at $129/user/month. Includes 14-day free trial and SOC 2 Type II certification.
Zoom AI: Zoom-only functionality
Zoom AI Companion provides basic meeting transcriptions and summaries for Zoom meetings only. The feature set is limited compared to dedicated tools, but it works adequately for teams already paying for Zoom licenses who don't need cross-platform support.
The AI Companion is included with paid Zoom accounts at no additional cost, making it cost-effective for existing Zoom users. It generates meeting summaries and action items automatically, allows participants to ask questions during meetings ("What did I miss?"), and can assist with composing follow-up emails and documents.
The tool supports live transcription in 36 languages and integrates seamlessly within Zoom's interface. However, it lacks external integrations with CRM systems or project management tools, and advanced features require Zoom's cloud recording service. It's not available on Zoom's free Basic plan.
Pricing: Included free with paid Zoom subscriptions (Pro plans start around $15/month per user). Not available for free Zoom accounts, and functionality is limited to Zoom's ecosystem only.
Gong: sales-focused, premium pricing
Gong offers conversation intelligence specifically for sales teams at $1,400-$1,600 per user annually. It provides deep analytics for revenue teams analyzing customer conversations, but the cost makes it impractical for general meeting notes.
The platform records and analyzes sales calls, emails, and meetings to identify what drives successful deals. It provides coaching insights, pipeline visibility, and forecasting based on conversation patterns. Gong supports 70+ languages and integrates with 250+ tools including major CRM systems, communication platforms, and productivity tools.
Gong's AI analyzes talk ratios, sentiment, competitive mentions, and deal progression indicators. It automatically captures and maps data to CRM records and provides team-wide insights for sales coaching. The mobile app supports in-person meeting recording, and the platform offers enterprise-grade security with SOC 2 Type II certification.
Pricing: Enterprise-only with custom pricing. Typically requires annual platform fee (~$5,000 for small teams) plus $1,400-$1,600 per user annually, with additional onboarding services (~$7,500). No monthly plans or public pricing—custom quotes only.
Bluedot: high accuracy, expensive plans
Bluedot delivers precise transcriptions across 100+ languages using a Chrome extension approach that avoids meeting bots. Users report it as "the most accurate" AI notetaker, but the free version only includes 5 meetings total, essentially a trial period.
The platform works as a Chrome extension that quietly records meetings on Google Meet, Zoom, Microsoft Teams, and other platforms without adding a bot participant. It generates AI-powered meeting notes and can automatically sync summaries to CRM systems like Salesforce and HubSpot, project tools like Notion and Slack, and Google Docs.
Bluedot offers one-click integration capabilities and can generate follow-up emails from meeting notes. The desktop app is available for Windows and Mac, supporting meetings across platforms without requiring special plugins. However, mobile app support is not yet available.
Pricing: Free for 5 meetings lifetime (1 hour each), Basic at ~$18/user/month (~$14 annually) for unlimited audio recording, Pro at ~$25/user/month (~$20 annually) for video recording and unlimited length, Business at ~$40/user/month (~$32 annually) with CRM integrations and unlimited guest access.
Krisp: noise cancellation priority, weaker transcription
Krisp combines noise cancellation with meeting notes, making it useful for remote workers in noisy environments. While excellent at removing background sounds like keyboard typing, dog barks, and other voices, transcription accuracy isn't as strong as dedicated note-taking tools.
The platform works as a smart audio filter across virtually all communication apps, acting as an intermediary between your microphone/speakers and meeting software. Recent updates added meeting transcription and AI summaries that generate structured notes with key points and tasks after calls.
Krisp supports 90+ languages for transcription and includes calendar integration for one-click recording. It offers HubSpot CRM integration to automatically push meeting summaries to deals and contacts. However, some users report audio quirks where very loud noises might distort the speaker's voice, affecting transcription quality.
Pricing: Free plan with 60 minutes/day noise cancellation and 2 meeting summaries/day, Pro at ~$8/month annually for unlimited features and multi-language support, Business at ~$15/user/month annually with admin controls and SSO. No mobile app currently available.
Read.ai: feature-heavy, cluttered interface
Read.ai provides meeting analytics including engagement scoring and sentiment analysis. However, the interface can feel cluttered with features, and the free tier is limited to only 5 meetings monthly.
The platform goes beyond transcription to analyze who spoke how much, sentiment (positive/negative tone), and attention scores during meetings. It offers real-time transcription visible to attendees and can provide live coaching metrics. The AI search feature works across all meeting transcripts, creating an enterprise knowledge base.
Read.ai supports 20+ languages with real-time translation capabilities, appealing to global teams. It integrates with Zoom (named as a Zoom Essential App), Teams, Google Meet, and can summarize Slack threads or emails. The iOS app captures in-person meetings, though Android support isn't available yet.
Pricing: Free plan with 5 meeting transcripts/month, Pro at $19.75/user/month annually (unlimited meetings and advanced integrations), Enterprise at $29.75/user/month annually (adds video playback and highlight reels), Enterprise+ at ~$40/user/month for enhanced security. SOC 2 Type II certified.
Notion Meeting Recorder: Notion ecosystem only
Notion's AI meeting notes integrate directly into existing project databases and task boards. This eliminates context switching for teams already using Notion extensively, but it's only practical if Notion is central to your workflow.
The feature works through Notion's AI add-on, recording meetings directly within your Notion workspace and generating organized summaries with key points and action items as soon as meetings end. All notes are stored as Notion pages and can be immediately shared or converted into tasks and projects within existing databases.
Notion supports 16 languages for transcription and works with any meeting platform by capturing system audio—no meeting bot required. The mobile app can record in-person meetings, and the AI can detect calendar events to prompt automatic note-taking. However, it requires the Notion AI add-on subscription beyond the base app.
Pricing: Notion AI add-on costs $10/member/month (or $8/member/month annually) on top of any Notion plan, including the free Personal plan. The base Notion app can be used free, but AI features require the paid add-on for each user who wants meeting transcription capabilities.
What distinguishes quality meeting notes
Effective AI meeting notes share specific characteristics:
Structured organization - Information organized into logical sections (decisions, action items, next steps) rather than verbatim transcription.
Accurate speaker identification - Knowing who said what for accountability and follow-up.
Automatic action item extraction - Identifying and organizing tasks without manual sorting.
Context preservation - Maintaining meaning and tone of discussions, not just words.
Workflow integration - Notes that flow into existing tools and processes.
Recommendations by use case
For overall quality and features: Circleback offers the best combination of accurate transcription, intelligent note structure, and automation capabilities.
For budget-conscious teams: Otter.ai provides a solid free plan if you only need basic transcription. Fathom offers better note quality with five free AI summaries monthly.
For sales teams: Gong provides comprehensive conversation intelligence but at super-premium pricing. Avoma offers meeting analytics and CRM integration at more accessible rates.
For specific platforms: Zoom AI Companion for teams using only Zoom meetings, Notion Meeting Recorder for teams already invested in Notion.
For noisy environments: Krisp prioritizes audio clarity over transcription accuracy.
For high accuracy needs: Bluedot delivers the most precise transcriptions, though you'll need to pay after the initial 5-meeting trial.
Selection criteria
Consider these factors when choosing a tool:
Meeting platforms - Do you need cross-platform support or just one specific tool?
Note quality requirements - Basic transcription vs. structured summaries vs. analytics
Budget - Free tiers vary significantly in usefulness
Integration needs - Which tools does your team use daily?
Team size and sharing - Some tools offer better collaboration features
The best AI meeting notes tool depends on your specific requirements for accuracy, features, integrations, and budget. Most tools offer free trials—test 2-3 options to determine which approach works best for your team's meeting style and workflow needs.