Notion Meeting Recorder vs Avoma for meeting automation

Notion Meeting Recorder

Notion Meeting Recorder integrates directly with the Notion workspace, allowing users to record meetings through a /meet command or calendar link. It transcribes audio (from both virtual and in-person meetings) using the device's microphone, then generates transcripts, summaries, and action items as Notion pages. The system operates by capturing audio locally through Notion's desktop or mobile apps, supporting 16 languages, and storing all content in searchable Notion pages that can link to other workspace elements like tasks and projects.

The feature functions as part of the Notion AI add-on ($10/user/month) and requires no external integrations to work with platforms like Zoom or Teams. While it can detect calendar events to prompt recording, it doesn't join calls as a bot participant. The recorder works across desktop (Windows/Mac) and mobile platforms (iOS/Android), making it functional for both virtual meetings and in-person conversations, though audio quality depends on the device's microphone capabilities.

Avoma is an AI meeting assistant that records, transcribes, and summarizes meetings. It organizes notes by topics (such as pains and next steps), supports agenda templates, enables live note collaboration, and syncs with CRMs like Salesforce and HubSpot. The platform functions across online meetings via web integration and in-person meetings through its mobile app, with transcription available in over 20 languages.

The service is structured in tiers, from a free plan allowing about 10 meetings monthly to paid options ranging from $19 to $129 per user per month. While Avoma lacks a desktop application, it offers mobile apps for iOS and Android, and integrates with calendar systems, CRMs, and other platforms via Zapier. Its automation capabilities include note-taking, follow-up emails, and CRM data entry.

Comparing Notion Meeting Recorder and Avoma

Notion Meeting Recorder

• Notion Meeting Recorder functions as an integrated note-taking solution that records, transcribes, and summarizes meetings directly within the Notion workspace. The system relies on local audio capture rather than a meeting bot, which can lead to missed content if audio setup fails, and its value is limited for those not already using Notion extensively.

Avoma

• Avoma operates as a standalone meeting assistant focused on recording, transcribing, and summarizing meetings with CRM integration capabilities. While it offers more extensive third-party integrations than Notion, its platform can feel unnecessarily complex for basic needs, and some users report occasional technical issues with bot joining and speaker identification.

Notion Meeting Recorder works best for teams already invested in the Notion ecosystem who want to keep their meeting content within a single workspace. The tool streamlines workflow for existing Notion users, but offers limited value for those working primarily in other platforms and doesn't provide the deep third-party integrations needed to truly automate post-meeting workflows.

Avoma serves teams needing a dedicated meeting solution with stronger CRM and external tool connections, particularly for sales and customer success use cases. However, the platform's complexity might be excessive for simple meeting documentation needs, and both tools ultimately fall short on providing the depth of automation required to transform meeting insights into meaningful action.

Notion Meeting Recorder vs Avoma: What do users say?

Notion Meeting Recorder and Avoma both serve as AI meeting assistants with different strengths and integration approaches. Notion's Meeting Recorder works directly within the Notion ecosystem, making it ideal for teams already embedded in that platform. Users appreciate how it seamlessly integrates meeting notes with existing projects and tasks, allowing them to focus on discussions rather than note-taking. The tool transcribes meetings, generates summaries with key points, and creates action items automatically. While powerful within Notion, some users note it works best for those already committed to the Notion ecosystem and requires the $10/month AI add-on.

Avoma positions itself as a more comprehensive meeting assistant with strong CRM integration capabilities. Its transcription accuracy receives praise (around 95% accurate even with jargon), and users value its ability to organize notes by topics like pain points and next steps. The platform offers a free tier for limited use, with paid plans ranging from $19 to $129 per user monthly. Avoma's extensive integrations with tools like Zoom, HubSpot, and Slack are frequently highlighted in positive reviews, though some users find it can be overkill for simple transcription needs.

Both tools support in-person meeting recording through mobile apps and offer local recording capabilities. While Notion's solution focuses on keeping everything within its workspace, Avoma specializes in connecting meeting insights to CRM systems and automating follow-up tasks.

For more information about these tools, visit Avoma Reviews on G2, Avoma in HubSpot Ecosystem, Meeting recording discussions on Reddit, and Notion Reviews on G2.

FAQs

• Would Notion Meeting Recorder work for in-person meetings? What about Avoma? Yes, both tools work for in-person meetings. Notion Meeting Recorder can capture in-person discussions using your device's microphone, with no meeting bot required. Avoma also supports in-person meetings through its mobile app, which can record offline/in-person meetings for later transcription.

• What about meeting bots? Does either of these tools require a meeting bot? Notion Meeting Recorder doesn't use a meeting bot - it relies on your device's audio, recording locally from your computer. Avoma does use a meeting bot approach, as some users mentioned the bot "sometimes joins a meeting late," suggesting it uses a bot that joins virtual meetings.

• What do users say about the quality of transcriptions? For Avoma, users praise its transcription accuracy, noting it's "~95% accurate even with jargon or accents."

Another alternative: Circleback

Circleback provides best-in-class AI-powered meeting notes and automations. We support over 100 languages and automatic participant identification in both in-person and online meetings.

• Automatically-identified and assigned action items

• AI-enabled search across all meetings

• Automations with 100+ app integrations

• Industry-leading security with SOC 2 Type II, EU-U.S. Data Privacy Framework, and HIPAA compliance

• Ability to capture both online and in-person meetings with desktop and mobile apps