Avoma works well as an AI meeting assistant for virtual meetings, but recording in-person meetings requires some creativity. The platform generates organized notes with about 95% transcription accuracy and integrates with CRM systems like Salesforce and HubSpot. Sales and customer success teams use it to automatically log calls and follow-ups.

The main issue is that Avoma is built for virtual meetings where it can join as a bot or integrate with video platforms. For face-to-face meetings, you need workarounds.

The simplest approach is using Avoma's mobile app. Download it on your phone, start a recording session before the meeting, and place your device where it can capture everyone's voice clearly - usually in the center of the table. Say you're running a quarterly review with your executive team. Put your phone in the middle of the conference table, hit record, and let it capture the discussion about budgets and strategy. When the meeting ends, the recording uploads automatically for transcription.

Make sure your device has enough battery and storage before starting. Test the audio quality in the same room beforehand to find the best spot for your phone.

Another option is creating a hybrid setup. Start a virtual meeting on Zoom or Teams, have Avoma join as usual, then dial into that virtual meeting from a laptop in your conference room. This lets Avoma work normally while capturing your in-person discussion. If your engineering team is meeting in person to review prototypes, you'd create a Zoom meeting, invite Avoma, then join the Zoom call from a laptop in the room. The laptop's microphone picks up the in-person conversation while Avoma records through its normal process.

You'll need good internet and audio equipment for this to work well. Some companies buy conference room speakerphones to improve audio quality.

The third approach is uploading audio files after the meeting. Record your meeting with any device - your phone's voice recorder, a digital recorder, or conference room equipment. Then upload that audio file to Avoma's web platform for processing. This works well when you don't want technology to distract from the meeting, like during customer interviews or focus groups.

Keep your audio files organized with clear names that include the date, meeting type, and participants. Make sure files are in supported formats like MP3 or WAV.

Once you've captured your in-person meeting through any of these methods, Avoma's AI analysis kicks in. The platform extracts key insights, identifies themes, and organizes information. It can update your CRM systems automatically with action items and client feedback. Team members who missed the meeting can search the transcribed content to understand decisions and next steps.

There are some limitations to keep in mind. In-person meetings have audio challenges that virtual meetings don't - background noise, people talking over each other, varying distances from the recording device. These can hurt transcription accuracy. Unlike virtual meetings where Avoma processes everything in real-time, these workarounds need extra processing time. You won't get instant summaries.

To make these workarounds successful, test your recording method before important meetings. Tell participants you're recording and get their consent, especially for client meetings. Consider using backup recording methods for critical discussions.

These approaches let you extend Avoma's capabilities to in-person meetings, though they require more effort than the platform's native virtual meeting features. The key is finding the method that fits your meeting style and technical setup.