Avoma is a meeting assistant that records and transcribes calls, then uses AI to create organized notes with key topics and next steps. It can automatically join your scheduled meetings through a bot, or you can use the desktop or mobile apps to record manually. The transcription works in over 75 languages and separates different speakers, though it sometimes misses speaker names.

The platform connects with over 30 other tools including Salesforce, HubSpot, Zoom, Slack, and Google Calendar. It can automatically update your CRM with meeting information, send follow-up emails, and create agenda templates. You can also ask questions about your meetings through an AI feature they call "Ask Avoma." The system works mainly with scheduled online meetings, though the mobile apps let you record in-person conversations.

Avoma offers three paid plans starting at $19 per month per recorder (with annual billing), plus a mid-tier option at $24 per month, and an enterprise tier at $39 per month. People who just need to view meetings and notes can access those features without paying. There's a 14-day trial that includes all features, but no permanent free plan. The interface can confuse new users, and some people run into bugs or delays when the bot tries to join meetings.

Users look for alternatives to Avoma because...

• Confusing interface that's hard to learn - New users often struggle with Avoma's interface, finding it hard to figure out and difficult to navigate when they first start. This creates problems during setup and can slow down teams who need to spend a lot of time learning the platform before they see any real benefits.

• Technical problems during meetings - Users report bugs and lag when Avoma's AI bot tries to join meetings, which can mess up important calls and cause missed recordings. These technical issues hurt the main promise of smooth meeting capture and can lead to lost meeting content when the system fails to connect properly.

• Expensive with no free plan - Avoma only offers a 14-day trial with no permanent free option, making it pricey for smaller teams or individual users who want basic meeting transcription features. At $19-39 per user monthly, the cost can be too much for organizations that need the functionality but have tight budgets for meeting tools.

How Circleback can help

People choose Circleback because it gives them the core meeting intelligence features they need without the common headaches that bug other solutions.

Easy to use from day one

While Avoma users often struggle with a steep learning curve and confusing interface, Circleback focuses on user experience with a clean, simple design that gets teams productive right away. New users can start capturing and analyzing meetings without extensive training or setup friction, so organizations see value from their investment immediately rather than spending weeks learning complex workflows.

Reliable meeting capture

Where Avoma users report technical problems like AI bots failing to join meetings or experiencing lag during important calls, Circleback has built strong connection systems that ensure consistent meeting capture. The platform's reliable performance means you won't miss important client conversations or team discussions because of technical glitches—a crucial advantage when every meeting contains valuable business insights.

Fair pricing

Circleback addresses one of Avoma's biggest barriers by offering more flexible pricing options that don't shut out smaller teams or individual users. While Avoma requires big monthly commitments with no permanent free option, Circleback provides ways for organizations of all sizes to access meeting intelligence features without breaking their budgets.

Built for how teams actually work

Beyond solving these specific problems, people appreciate that Circleback feels built for how teams actually work today. The platform captures the conversational context and action items that matter most, with smart automation that helps rather than complicates existing workflows. Users consistently praise how Circleback helps them stay focused during meetings while making sure nothing important gets lost in follow-up.

Circleback provides best-in-class AI meeting notes and automations

Circleback provides best-in-class AI-powered meeting notes and automations. We support over 100 languages and automatic participant identification in both in-person and online meetings.

• Automatically-identified and assigned action items

• AI-enabled search across all meetings

• Automations with 100+ app integrations

• Industry-leading security with SOC 2 Type II, EU-U.S. Data Privacy Framework, and HIPAA compliance

• Ability to capture both online and in-person meetings with desktop and mobile apps