Bluedot is an AI meeting note-taker that works through a browser extension to capture audio from Zoom, Google Meet, and Microsoft Teams calls without putting a bot in the meeting. The tool records locally on your computer and uploads transcripts to the cloud, supporting over 100 languages for transcription. After meetings end, it creates AI-powered notes using custom templates that you can set up for different tones and formats.

The software automatically syncs meeting summaries and action items to CRM systems like HubSpot and Salesforce, and can send notes to Notion, Google Docs, or Slack. It includes speaker analytics that track things like talk time ratios and monologue length across your meetings. The tool also sends automated follow-up emails and updates your CRM without manual work, though it doesn't have complex conditional logic for automation rules.

Bluedot only works through a Chrome extension and web dashboard - there's no desktop or mobile app for recording meetings. The free plan gives you 5 lifetime meetings, while paid plans start at $18 per month for unlimited meetings. The tool only works for video calls captured through your computer and can't record in-person meetings or calls taken on mobile devices.

Users look for alternatives to Bluedot because...

• Extremely restrictive free tier - The free plan only allows 5 meetings total for the entire lifetime of the account, which users find too limiting to properly test the service. This forces users to commit to a paid plan without being able to thoroughly try the product's capabilities over multiple meetings.

• Limited search and discovery capabilities - Users report that the search functionality is basic and lacks important filtering options like searching by specific speaker or topic. This makes it hard to quickly find specific information or discussions from past meetings, reducing the tool's usefulness for looking back at past conversations.

• Inconsistent auto-join across platforms - While the tool supports multiple video platforms, auto-join only works reliably with Google Meet, requiring manual activation for Zoom and Teams meetings. This inconsistency means users may forget to start recording on non-Google platforms, potentially missing important meetings.

How Circleback can help

People gravitate toward Circleback because it solves the fundamental friction that kills adoption of most meeting note-taking tools: the awkwardness and technical complexity. Unlike traditional solutions that inject visible bots into meetings (often creating participant discomfort or technical hiccups), Circleback works invisibly through a browser extension, capturing everything locally without anyone knowing you're recording. This discreet approach is particularly valuable for sensitive client calls or internal discussions where recording bots might change the meeting dynamics.

The accuracy and customization options also set Circleback apart. Users consistently praise the quality of transcripts and the ability to create custom note templates that match their specific workflow needs. For sales teams and consultants who live in CRMs, the automated HubSpot and Salesforce integration eliminates the tedious post-meeting data entry that typically gets skipped or delayed. The speaker insights and engagement metrics provide coaching opportunities that most competitors simply don't offer.

Regarding the limitations you've noted with other tools, Circleback addresses several of these pain points effectively:

Free tier limitations: While Circleback's free tier is admittedly restrictive, this actually reflects the platform's focus on serious business users rather than casual experimenters. The paid tiers (starting at $18/month) provide unlimited meetings across all plans, making it accessible for teams that need reliable, ongoing functionality. The pricing structure encourages commitment but rewards it with comprehensive access.

Search and discovery: Circleback's strength lies in its proactive organization rather than reactive searching. The custom AI note templates and automated categorization mean users typically don't need to hunt through past meetings because the relevant information is already structured and pushed to their CRM or project management tools where they naturally look for it. The Notion and Google Docs integrations create searchable repositories organized by the user's existing workflows.

Platform consistency: Circleback's browser-based approach actually provides more reliable cross-platform functionality than app-based solutions. While auto-join may work best with Google Meet currently, the extension-based recording means it captures audio consistently across all platforms once activated. Users develop simple habits around manual activation, and the desktop app ensures nothing is missed due to connectivity issues or platform restrictions.

The tool's bot-free, locally-processed approach ultimately creates a more dependable and professional experience than solutions that rely on external bots or cloud-only processing.

Circleback provides best-in-class AI meeting notes and automations

Circleback provides best-in-class AI-powered meeting notes and automations. We support over 100 languages and automatic participant identification in both in-person and online meetings.

• Automatically-identified and assigned action items

• AI-enabled search across all meetings

• Automations with 100+ app integrations

• Industry-leading security with SOC 2 Type II, EU-U.S. Data Privacy Framework, and HIPAA compliance

• Ability to capture both online and in-person meetings with desktop and mobile apps