Alternatives to Zoom AI

AI meeting notes platforms provide four primary deliverables:

• Transcripts create a word-for-word record of the meeting. For example, a one-hour product development meeting generates a searchable document containing every feature discussion, technical requirement, and team decision.

• Action items are pulled directly from the conversation. When someone says "John will update the wireframes by Friday," the AI automatically creates a tracked task with the assignee and deadline.

• Meeting summaries distill hour-long conversations into 2-3 paragraphs. A 45-minute sprint planning meeting becomes a concise overview of sprint goals, resource allocation, and key decisions.

• Topic segmentation breaks discussions into labeled sections. A client call covering multiple projects is automatically divided into sections like "Website Redesign," "Q1 Marketing Campaign," and "Budget Review."

In addition to the quality of these deliverables, we'll want to look at a number of other key factors:

• Free trial: can you test it for free before committing?

• Ease-of-use: does it have a simple, intuitive setup that works for non-technical users?

• In-person meeting support: can it transcribe audio from live recordings or uploaded files, not just virtual calls?

• Security and privacy: how is customer data handled on the platform?

• Integrations: can it connect with your existing stack, like HubSpot, Notion, or Slack?

• Functionality: does it go beyond transcriptions and actually help you take action?

• Languages: can it transcribe and summarize meetings in different languages?

• Desktop and mobile apps: can you access it on Windows, Mac, iOS, and Android for on-the-go meetings?

• Recordings: is there support for saving and playing back audio and video recordings of meetings?

Zoom AI quick pros and cons

Zoom AI offers seamless integration within existing Zoom workflows and generates instant meeting summaries with action items, making it a natural productivity boost for teams already using the platform. The service comes included with paid Zoom accounts and requires virtually no setup or training for end users to start benefiting from AI-powered meeting assistance.

The platform's limitations include its Zoom-only functionality and basic feature set compared to dedicated meeting AI tools, particularly around meeting management controls and chat integration. Free users face the standard 40-minute Zoom time limit, and some users report difficulties accessing AI-generated content outside of Zoom's interface.

Zoom AI features

Closest Zoom AI competitors

Three Notable Zoom AI Competitors

Fathom Simple, accurate meeting notetaker with a generous free tier. Works across major platforms and produces instant summaries in multiple formats, with particularly strong reviews for accuracy and ease of use.

Otter.ai The most established player with real-time transcription and good free tier. Handles complex meetings well but can produce overly verbose transcripts that some find hard to skim.

Granola A lightweight Mac app that runs locally and doesn't join meetings as a bot. Produces clean, structured notes from system audio plus any quick notes you jot down during the call.

Zoom AI vs. Circleback

Circleback provides best-in-class AI-powered meeting notes and automations. We support over 100 languages and automatic participant identification in both in-person and online meetings.

• Automatically-identified and assigned action items

• AI-enabled search across all meetings

• Automations with 100+ app integrations

• Industry-leading security with SOC 2 Type II, EU-U.S. Data Privacy Framework, and HIPAA compliance

• Ability to capture both online and in-person meetings with desktop and mobile apps

Comparison table