Users describe Notion Meeting Recorder as a clever, lightweight feature that functions well for basic meeting recording needs within the Notion ecosystem. Reviews indicate it serves as a useful tool for avid note-takers and is considered impressive for an alpha version. However, reviewers emphasize that it should not be considered a serious meeting assistant compared to dedicated solutions.

Avoma receives positive feedback from users who appreciate its ability to eliminate the need for manual note-taking during client calls and meetings. Users report that it enables more focused, productive conversations by handling documentation automatically. The platform is praised for being easy to use and offering practical solutions for collaboration, time-saving, and project advancement.

For more detailed reviews and information, readers can explore: 1, 2, 3, 4, 5.

Notion Meeting Recorder excels at seamless integration within the Notion ecosystem, automatically generating summaries and action items that connect directly to existing workflows. The tool saves time by eliminating context switching and provides strong AI-powered transcription across 16 languages. However, it requires heavy Notion adoption to be truly effective and lacks native integrations with external CRMs or task management systems.

Avoma positions itself as a comprehensive meeting assistant with highly accurate transcription (~95%) and robust CRM integrations for sales teams. The platform offers agenda templates, live collaboration features, and supports 20+ languages with a free tier available. Its complexity can be overwhelming for simple use cases, and some users report occasional technical issues like delayed bot arrivals.

Notion Meeting Recorder suits teams already invested in Notion's workspace who want meeting notes to flow naturally into their existing project management and documentation systems. Avoma targets sales organizations and customer-facing teams that need meeting data to sync with CRMs and follow-up workflows. Both tools show limitations in their integration depth and ability to truly automate post-meeting actions beyond basic note organization.

While both platforms handle transcription well, they fall short of creating comprehensive automation that transforms meeting insights into completed tasks or meaningful business outcomes. Users often find themselves manually processing the generated notes rather than having the tools proactively drive next steps. The integration ecosystems, while present, require additional configuration and don't seamlessly connect to the full range of tools most teams actually use daily.

Why users switch away from Notion Meeting Recorder or Avoma

Users switch away from Notion Meeting Recorder primarily due to its requirement for deep integration within the Notion ecosystem. The tool functions optimally only when teams already use Notion extensively for their workflow management, creating a learning curve for new users. Teams that don't manage tasks and notes in Notion find themselves needing to configure pages and databases to extract full value from the feature, with users noting that the "best experience requires full Notion adoption."

The additional cost structure presents another barrier to continued usage. Notion AI Meeting Notes requires a $10 per member per month add-on (or $8 monthly if billed annually) on top of existing Notion plan fees. This pricing model means every team member who wants to use the AI transcription feature must pay for the add-on, which some users find difficult to justify as an additional expense beyond their current subscription costs.

Technical limitations in audio capture drive users to seek alternatives with more robust recording capabilities. Unlike dedicated meeting tools that use bots to join calls, Notion relies on the user's device audio setup, creating potential failure points where meetings could go unrecorded if the local audio capture fails. Additionally, the platform lacks native integrations with third-party CRMs or calendars, requiring users to rely on workarounds like Zapier or Notion's API to connect with external systems, whereas competitors offer direct integrations with tools like HubSpot and Salesforce.

Users switch away from Avoma due to its complexity and feature overhead. The platform is described as "not a basic transcriber" and can be "overkill for individual users or simple needs." This heavyweight approach makes it unnecessarily complicated for teams that just want straightforward meeting transcription without the extensive sales and CRM-focused features.

Technical reliability issues drive user frustration and abandonment. Users report that the meeting bot sometimes joins calls late, causing missed content at the beginning of meetings. Additionally, the platform experiences occasional speaker identification errors, and some users encounter minor bugs and delays that disrupt their workflow.

The premium pricing structure becomes prohibitive for smaller teams and individual users. While Avoma offers a limited free plan with only 10 meetings per month, the paid tiers start at $19 per user monthly and escalate to $129 per user for enterprise features. This pricing model particularly impacts small teams who find the cost difficult to justify, especially when combined with the platform's complexity for basic transcription needs.

FAQs

Would Notion Meeting Recorder work for in-person meetings? What about Avoma?

Yes, both tools work for in-person meetings. Notion Meeting Recorder can capture in-person discussions using your device's microphone - you could set your phone or laptop in a conference room to transcribe the conversation. It even has a mobile app to record meetings on the go. Avoma also supports in-person meetings through its mobile app, which can record offline meetings for later transcription.

Does either of these tools require a meeting bot to join the meeting?

Notion Meeting Recorder does not require a meeting bot - it records audio locally from your computer by capturing system output and microphone input directly. Avoma does use a bot that joins meetings, and some users have reported that the bot occasionally joins meetings late.

What do users say about the quality of transcriptions?

Users report that Notion's AI does a good job extracting key points from dense conversations, though specific accuracy percentages aren't mentioned. For Avoma, users rate the transcriptions as highly accurate at approximately 95%, even with jargon or accents, though transcripts can sometimes be dense to skim quickly and occasionally miss speaker identification.

Do these tools help a user follow up with action items from the meeting? How so?

Both tools actively help with action items. Notion Meeting Recorder automatically generates organized summaries with key points and action items as soon as meetings end. These action items can be converted into checkboxes, assigned to owners, or moved into task databases within Notion. Avoma generates organized notes broken into topics including next steps and automates follow-up emails and CRM data entry.

Do these tools integrate with software like Hubspot, Salesforce, or Linear?

Notion Meeting Recorder integrates deeply within the Notion ecosystem but does not directly push to third-party CRMs out-of-the-box, though you could potentially route meeting notes to other systems via Notion's API or tools like Zapier. Avoma has strong direct integrations with CRM systems like HubSpot and Salesforce for syncing meeting information, and can connect with Notion via Zapier.

Another alternative: Circleback

Circleback provides best-in-class AI-powered meeting notes and automations. We support over 100 languages and automatic participant identification in both in-person and online meetings.

• Automatically-identified and assigned action items

• AI-enabled search across all meetings

• Automations with 100+ app integrations

• Industry-leading security with SOC 2 Type II, EU-U.S. Data Privacy Framework, and HIPAA compliance

• Ability to capture both online and in-person meetings with desktop and mobile apps