Notion Meeting Recorder excels for teams already embedded in the Notion ecosystem, offering seamless integration with existing workspaces and databases. The tool automatically generates summaries and action items that can be immediately converted into tasks or linked to project documentation. However, it requires heavy Notion adoption to be effective and comes with an additional $10 per user monthly cost on top of existing Notion plans.

Notion's recorder works well for both virtual and in-person meetings through local audio capture, eliminating the need for meeting bots. The 16-language support covers most common business scenarios, though this is more limited than some competitors. Teams outside the Notion ecosystem will face a significant learning curve and may find the tool's value proposition less compelling.

Avoma positions itself as a comprehensive meeting assistant with strong sales and customer success focus, offering robust CRM integrations and conversation intelligence features. The platform provides accurate transcription in 75+ languages and includes coaching tools that help teams improve their meeting performance. However, the interface can be confusing for new users, and occasional technical issues with the AI bot joining meetings create reliability concerns.

Both tools ultimately serve as sophisticated note-taking solutions but fall short of transforming meeting outcomes into meaningful business results. While they offer various integrations and automation features, users may find themselves with well-organized meeting records that still require substantial manual effort to drive actual follow-through and accountability. Notion Meeting Recorder suits teams seeking workflow consolidation, while Avoma better serves sales-focused organizations needing conversation analytics and CRM connectivity.

Comparison table

What users say about Notion Meeting Recorder and Avoma

Users have mixed feelings about Notion Meeting Recorder based on available reviews. One detailed review describes it as a clever, lightweight feature but emphasizes that this is not a serious meeting assistant. The consensus suggests it works well as a basic recording tool integrated within Notion's ecosystem, but lacks the robust capabilities needed for professional meeting management.

Avoma receives notably positive feedback from users who praise its business impact and functionality. Reviews highlight that it's great software that has had a big impact on business operations, with users describing it as a smart solution that makes a meaningful difference in their workflow. The overall sentiment suggests Avoma delivers substantial value as a comprehensive AI meeting assistant platform.

Users switch away from Notion Meeting Recorder primarily due to its heavy reliance on the Notion ecosystem. While the tool works well for teams already embedded in Notion's workspace, it creates significant friction for users who don't manage their tasks and notes within Notion. The feature requires a learning curve and often demands that users configure Notion pages and databases to extract maximum value, creating what some describe as a "build your setup" trap. This means teams using other project management tools or workflows find themselves forced into full Notion adoption to get the best experience, which many are unwilling or unable to commit to.

The additional cost burden also drives users to seek alternatives. Notion's AI meeting notes require a $10 per member per month add-on (or $8 if billed annually) on top of existing Notion plan fees. For teams already paying for other meeting tools or productivity software, this extra expense can be difficult to justify, especially when the feature isn't available as a standalone product. Users who only need meeting transcription and note-taking find themselves paying for broader AI capabilities they may not use, making dedicated meeting tools more cost-effective for their specific needs.

Technical limitations and integration challenges further push users toward competitors. Unlike dedicated meeting tools, Notion doesn't offer a live bot that joins calls automatically, instead relying on the user's device audio capture, which can fail if the setup isn't configured properly. Additionally, the tool lacks native integrations with external CRMs or calendars out-of-the-box, limiting its usefulness for sales teams or organizations that need to sync meeting data with other business systems. Users who require seamless workflow automation beyond Notion's ecosystem often find these limitations too restrictive for their operational needs.

Looking at user reviews and feedback, there are three main reasons why users switch away from Avoma.

The first major issue is Avoma's confusing user interface and learning curve. New users frequently report that the UI can be difficult to navigate and understand, creating friction when they're trying to get started with the platform. This complexity can be especially problematic for teams that need to quickly onboard multiple users or want a solution that works intuitively from day one. When users struggle to figure out how to use basic features, they often look for more user-friendly alternatives.

Technical reliability problems also drive users away from Avoma. Users have reported experiencing occasional bugs and lag issues, particularly with the AI bot joining meetings automatically. These technical glitches can be disruptive during important calls and meetings, undermining confidence in the platform's dependability. Additionally, the system sometimes fails to automatically capture speaker names, which creates extra manual work for users who expected this to be handled automatically.

Cost considerations represent the third significant factor in user churn. Avoma doesn't offer a perpetual free plan - only a 14-day trial period before requiring payment for continued use. With pricing starting at $19 per recorder user per month for annual plans, the cost can add up quickly for teams, especially when users need access to the full feature set. Organizations looking for budget-friendly options or those wanting to test the platform long-term without financial commitment often seek alternatives to Avoma that offer more generous free tiers or lower pricing structures.

Using Notion Meeting Recorder

Does Notion Meeting Recorder work for in-person meetings?

Yes, Notion Meeting Recorder works for in-person meetings. It can capture in-person discussions using your device's microphone, and you could set your phone or laptop in a conference room to transcribe the conversation. The mobile app also supports recording meetings on the go, making it suitable for face-to-face meetings.

Does Notion Meeting Recorder require a meeting bot to join the meeting?

No, Notion Meeting Recorder does not require a meeting bot to join the meeting. It works by analyzing audio directly from your device and captures system output and microphone input locally. This approach simplifies setup - you just press "Start" in Notion, and it listens to your device's audio without needing to insert a bot participant.

What do users say about the quality of Notion Meeting Recorder transcriptions?

Users report positive feedback about the transcription quality. Early users say that Notion's AI does a good job extracting key points from dense conversations and making them accessible and actionable for teams. The overall sentiment in the Notion community is strongly positive about the AI note-taking capabilities, with users praising the swift summaries and action-item generation that helps them focus on discussions rather than taking notes.

How does Notion Meeting Recorder help users follow up on action items?

After a meeting ends, Notion automatically generates a summary plus a list of next steps from the transcribed conversation. These action items can be converted into checkboxes, assigned to owners, or moved into your task database within Notion with minimal manual effort. Since it's integrated into Notion, meeting notes can be linked to task boards and related to projects, and all past meeting content becomes searchable with Notion's AI for easy follow-up.

Does Notion Meeting Recorder integrate with software like Hubspot, Salesforce, or Linear?

Notion Meeting Recorder does not directly integrate with third-party systems like HubSpot, Salesforce, or Linear out-of-the-box. The focus is on keeping everything within Notion rather than exporting to external software. However, you could potentially route Notion pages with meeting notes to other systems using Notion's API or tools like Zapier, but this would require additional setup and isn't a native feature.

Using Avoma

Does Avoma work for in-person meetings?

Partially – Mobile apps allow recording anywhere, but Avoma is mainly used for scheduled online calls. In-person use is limited with no dedicated offline mode aside from manual recording via app.

Does Avoma require a meeting bot to join the meeting?

No, Avoma offers both options. While a bot can auto-join calls, the mobile app and desktop client can capture audio on device for bot-free note-taking.

What do users say about the quality of Avoma transcriptions?

Users praise Avoma for highly accurate transcription and speaker separation that save time. The transcription quality is considered excellent and streamlines the note-taking process.

How does Avoma help users follow up on action items?

Avoma automates meeting workflows by auto-sending follow-up emails and generating structured notes with key topics and next steps. The AI creates summaries and action items automatically, eliminating the need for manual minutes and making follow-ups more efficient.

Does Avoma integrate with software like Hubspot, Salesforce, or Linear?

Yes, Avoma has 30+ native integrations including CRM platforms like Salesforce, HubSpot, and Zoho. It also integrates with other tools like Slack, MS Teams, Google Calendar, Zapier, Notion, and ClickUp. The system can automatically update CRM fields and sync meeting data across these platforms.

Another alternative: Circleback

Circleback provides best-in-class AI-powered meeting notes and automations. We support over 100 languages and automatic participant identification in both in-person and online meetings.

• Automatically-identified and assigned action items

• AI-enabled search across all meetings

• Automations with 100+ app integrations

• Industry-leading security with SOC 2 Type II, EU-U.S. Data Privacy Framework, and HIPAA compliance

• Ability to capture both online and in-person meetings with desktop and mobile apps