Notion Meeting Recorder excels for teams already embedded in the Notion ecosystem, offering seamless integration with existing workflows and databases. It provides local recording capabilities and works effectively for both virtual and in-person meetings without requiring meeting bots. However, it requires significant setup and configuration to maximize its potential, and the $10 per user monthly add-on cost can become expensive for larger teams.

TLDV stands out with its generous free tier offering unlimited recordings and transcripts, making it particularly attractive for startups and budget-conscious teams. It provides strong sales-focused features including CRM automation and multi-meeting insights for coaching purposes. The platform is limited to virtual meetings only and lacks a dedicated desktop application, relying instead on browser extensions and cloud-based recording.

Notion Meeting Recorder is best suited for teams heavily invested in Notion who want to keep all their meeting documentation within their existing workspace structure. TLDV serves sales teams, customer success organizations, and distributed teams who primarily conduct virtual meetings and need robust CRM integration capabilities.

Both tools, while functional in their core transcription and summarization features, offer limited depth in their integration ecosystems and fall short of providing comprehensive workflow automation that truly transforms meeting outcomes into actionable business results. Users often find themselves needing additional tools or manual processes to bridge the gap between meeting insights and meaningful follow-up actions. The automation capabilities, while present, tend to be surface-level rather than deeply integrated into broader business processes.

Comparison table

What users say about Notion Meeting Recorder and TLDV

Users have had overwhelmingly positive experiences with TLDV, with one reviewer expressing an absolutely positive experience after using the platform for over 18 months. The tool is praised for its robust features that can automate online meetings from A to Z, demonstrating its comprehensive approach to meeting management. TLDV has positioned itself as a reliable solution for users seeking comprehensive meeting automation and productivity enhancement.

In contrast, Notion's AI meeting notes feature receives more mixed reviews from users who have tested its capabilities extensively. While reviewers acknowledge it as a clever, lightweight feature, they are clear in their assessment that it falls short of expectations for serious meeting assistance. The consensus among long-time users is that while Notion's meeting recorder provides a tidy way to record conversations within the platform, it lacks the depth and functionality needed for professional meeting management compared to dedicated solutions.

Based on user reviews and feature comparisons, users switch away from Notion Meeting Recorder for several key reasons related to its integration requirements and learning curve. The biggest issue is that the AI meeting notes feature isn't plug-and-play outside the Notion ecosystem. Users who don't already use Notion heavily face a significant learning curve, and many find themselves falling into a "build your setup" trap where they need to spend considerable time configuring Notion pages and databases to get the most value from the meeting recorder. This creates friction for teams that just want a straightforward meeting transcription tool without having to adopt an entirely new workspace system.

Cost concerns also drive users away, particularly the additional expense of Notion's AI add-on on top of existing plan fees. At $10 per member per month (or $8 annually), the AI features including meeting recording represent a significant recurring cost that some users find hard to justify, especially when compared to alternatives like TLDV that offer a robust free forever plan with unlimited recordings and transcripts. For budget-conscious teams or startups, this pricing difference can be a decisive factor when the free alternative provides many of the same core features without requiring a paid subscription.

Technical limitations and workflow constraints present the third major reason for switching. Unlike dedicated meeting tools that can join calls as bots or work seamlessly across platforms, Notion Meeting Recorder relies on your device's audio capture, which means if your audio setup fails, you could miss the entire meeting recording. Additionally, the tool lacks the specialized sales and business features that many teams need, such as automatic CRM integration, competitor mention tracking, or cross-meeting analytics that tools like TLDV provide. For teams focused on sales, customer success, or who need advanced meeting analytics beyond basic transcription and summaries, Notion's meeting recorder simply doesn't offer the specialized functionality they require.

Users switch away from TLDV for three primary reasons related to interface usability, cost scalability, and functionality limitations. The platform's interface overlays, including timers and other recording indicators, can be intrusive during live calls and create distractions for both hosts and participants. While these elements can be minimized, many users find them disruptive to the natural flow of conversation and prefer cleaner, less obtrusive solutions.

The pricing structure becomes prohibitive for larger organizations, making TLDV less attractive as teams scale. The Business plan costs approximately $35 per user per month, which can quickly become expensive for companies with substantial meeting volumes or large teams. This pricing barrier forces growing organizations to seek more cost-effective alternatives that can accommodate their expanding needs without breaking their budgets.

Technical limitations and reliability issues also drive users to alternative platforms. Some users experience transcription delays and frequent errors in name recognition, which undermines the accuracy and usefulness of meeting notes. Additionally, TLDV's restriction to video call platforms means it cannot handle in-person meetings, limiting its versatility compared to solutions that can record any audio source locally. The cross-meeting AI analysis feature is only available in higher-tier plans, preventing free and Pro users from accessing valuable insights that could improve their meeting effectiveness and team coaching efforts.

Using Notion Meeting Recorder

Does Notion Meeting Recorder work for in-person meetings?

Yes, Notion Meeting Recorder works for in-person meetings. It can capture in-person discussions using your device's microphone and works with face-to-face meetings since it analyzes audio directly. You can set your phone or laptop in a conference room to transcribe the conversation, and Notion even has a mobile app to record meetings on the go. The main consideration is ensuring your device's microphone can pick up all speakers well.

Does Notion Meeting Recorder require a meeting bot to join the meeting?

No, Notion Meeting Recorder does not require a meeting bot to join the meeting. It records audio locally from your computer, capturing system output and microphone input directly. This local recording approach means you just press "Start" in Notion and it listens to your device's audio, without needing to insert a bot participant into the meeting.

What do users say about the quality of Notion Meeting Recorder transcriptions?

Users report positive feedback about the transcription quality. Early users say that Notion's AI does a good job extracting key points from dense conversations and making them accessible and actionable for the team. Many users applaud the swift summaries and action-item generation, noting that it lets them focus on the discussion instead of taking notes while ensuring nothing gets forgotten.

How does Notion Meeting Recorder help users follow up on action items?

Notion Meeting Recorder automatically generates a list of next steps and action items as soon as the meeting ends. These action items can be converted into checkboxes, assigned to owners, or moved into your task database within Notion with minimal manual effort. Since it's integrated directly into Notion, meeting notes can seamlessly connect with Notion's pages and databases, allowing you to link action items to task boards and relate notes to projects all in one system.

Does Notion Meeting Recorder integrate with software like Hubspot, Salesforce, or Linear?

No, Notion Meeting Recorder does not directly integrate with external software like HubSpot, Salesforce, or Linear out-of-the-box. The focus is on keeping everything within Notion rather than exporting to external software. However, you could potentially route Notion pages containing meeting notes to other systems via Notion's API or tools like Zapier, but natively the integration is designed to work deeply within Notion's ecosystem rather than pushing directly to third-party CRMs or project management tools.

Using TLDV

Does TLDV work for in-person meetings?

No, TLDV does not work for in-person meetings. It must join a video call or use a browser extension, and is not intended for purely offline meetings.

Does TLDV require a meeting bot to join the meeting?

Yes, TLDV uses cloud recording via Zoom/Meet API or a Chrome extension, which means it needs to join the meeting or integrate with the meeting platform to function.

What do users say about the quality of TLDV transcriptions?

Users generally find TLDV transcriptions useful, with support for 15+ languages helping global teams communicate. However, some users report occasional transcription delays or errors in names.

How does TLDV help users follow up on action items?

TLDV automates follow-up workflows by automatically capturing action items, drafting follow-up emails, and can create tasks in project management tools like Asana or Jira. It can also auto-update CRM records and schedule next meetings using AI.

Does TLDV integrate with software like HubSpot, Salesforce, or Linear?

Yes, TLDV has native integrations with CRMs like HubSpot and Salesforce to automatically log notes and update records. It also offers 5,000+ app integrations via Zapier/API, and has native integrations with project management tools like Asana and Jira for creating tasks.

Another alternative: Circleback

Circleback provides best-in-class AI-powered meeting notes and automations. We support over 100 languages and automatic participant identification in both in-person and online meetings.

• Automatically-identified and assigned action items

• AI-enabled search across all meetings

• Automations with 100+ app integrations

• Industry-leading security with SOC 2 Type II, EU-U.S. Data Privacy Framework, and HIPAA compliance

• Ability to capture both online and in-person meetings with desktop and mobile apps