Fireflies.ai users report it as a solid transcription tool with over 95% accuracy that automatically joins virtual meetings and transcribes them. Reviews indicate the platform is easy to use across devices and serves multiple purposes including breaking down brain dumps, providing updates for missed meetings, and general meeting assistance. The service offers good customer support through live chat and email, though phone support is not available, and maintains a 4.2 rating based on 184 reviews.

Notion Meeting Recorder receives mixed feedback from users who describe it as a clever, lightweight feature for recording conversations. However, reviewers are clear that this is not considered a serious meeting assistant tool. The functionality appears to be more of a convenient way to capture discussions within the Notion ecosystem rather than a comprehensive meeting management solution.

You can learn more about these tools at: 1, 2, 3, 4.

Notion Meeting Recorder excels for teams already embedded in the Notion ecosystem, offering seamless integration with existing workflows and databases. The tool generates quick summaries and action items while keeping everything within a single workspace, eliminating context switching. However, it requires significant Notion adoption to realize its full potential and may not suit teams using other primary productivity platforms.

Fireflies.ai provides a more universal solution with its cloud-based bot that joins meetings across multiple platforms like Zoom, Teams, and Google Meet. The service offers extensive language support, easy setup, and integrations with various CRM and project management tools. While accessible through a free tier, the tool's integrations remain somewhat surface-level and users report occasional transcription accuracy issues with accents or technical terminology.

Notion Meeting Recorder works best for established Notion users who want meeting notes to flow directly into their existing project management and documentation systems. Teams that heavily rely on Notion's databases and collaborative features will find the most value in this integrated approach. Fireflies.ai suits organizations using diverse meeting platforms who need a standalone solution that can connect to multiple external tools without requiring a specific productivity ecosystem.

Both tools, while functional for basic transcription and summarization, fall short in providing deep integrations that truly automate post-meeting workflows. Neither offers robust automation engines that can intelligently route meeting outcomes to appropriate systems or stakeholders. Users often find themselves manually processing the generated summaries and action items rather than having the tools actively facilitate meeting follow-through and accountability.

Why users switch away from Notion Meeting Recorder or Fireflies.ai

Users switch away from Notion Meeting Recorder due to its requirement for full Notion ecosystem adoption. The tool assumes users manage tasks and notes within Notion and requires configuration of Notion pages and databases to maximize functionality. Teams not already using Notion heavily face a learning curve and may encounter a "build your setup" trap, making the feature less accessible as a standalone meeting recording solution.

The additional cost structure creates a barrier for users who already pay for Notion services. The AI meeting notes functionality requires a $10 per member per month add-on (or $8/member/month annually), which applies to each user who wants to utilize AI features. Some users find this supplementary fee difficult to justify on top of existing Notion plan costs, particularly for teams seeking dedicated meeting recording capabilities.

Technical limitations in audio capture present reliability concerns for users. Unlike dedicated meeting tools that use bot participants to join calls, Notion relies on device audio capture, which creates potential failure points if the device setup cannot capture audio properly. The system depends on local microphone and system audio recording, meaning users could miss meeting notes entirely if their audio configuration fails during recording.

Users switch away from Fireflies.ai due to limitations in summary quality and customization. The platform tends to generate high-level summaries that lose original phrasing and tone, failing to capture the nuanced details users need. When dealing with heavy accents, technical jargon, or industry-specific terminology, transcription accuracy drops significantly, with users reporting misidentified speakers and missed slang terms.

The free plan restrictions drive users to seek alternatives with more comprehensive free offerings. Video recording functionality is locked behind higher-tier plans, and advanced features require paid subscriptions. This feature gating becomes problematic for users who need full functionality without multiple pricing tiers, especially when compared to competitors offering more features in their base plans.

Users also encounter workflow disruptions due to interface and notification issues. The platform generates excessive email notifications that interrupt productivity, while some users find the interface cluttered and difficult to navigate. Additionally, the lack of a dedicated desktop application limits local recording capabilities, as the system relies on web-based functionality and Chrome extensions rather than native desktop integration.

FAQs

Would Notion Meeting Recorder work for in-person meetings? What about Fireflies.ai?

Yes, both tools work for in-person meetings. Notion Meeting Recorder can capture in-person discussions using your device's microphone - you could set your phone or laptop in a conference room to transcribe the conversation. It even has a mobile app to record meetings on the go. Fireflies.ai also supports in-person meetings through its mobile app, which can record in-person meetings and voice notes.

Does either of these tools require a meeting bot to join the meeting?

No, Notion Meeting Recorder does not require a meeting bot - it records audio locally from your computer by capturing system output and microphone input directly. Fireflies.ai does use a meeting bot approach, sending a bot participant called "Fred" to join virtual meetings on platforms like Zoom, Microsoft Teams, and Google Meet.

What do users say about the quality of transcriptions?

For Notion Meeting Recorder, early users report that the AI does a good job extracting key points from dense conversations and making them accessible and actionable for teams.

For Fireflies.ai, users generally report good transcription quality, even noting it works well in other languages like Dutch. However, some users mention that transcription accuracy can decrease with heavy accents or technical jargon, and there are occasional issues with misidentified speakers or missed slang.

Do these tools help a user follow up with action items from the meeting? How so?

Yes, both tools help with action item follow-up. Notion Meeting Recorder automatically generates organized summaries with key points and action items as soon as meetings end. These action items can be converted into checkboxes, assigned to owners, or moved into task databases within Notion with minimal manual effort.

Fireflies.ai delivers summaries and bullet-point action items within minutes after a call. It can automatically log notes to CRM systems and create tasks in tools like Asana for follow-ups.

Do these tools integrate with software like Hubspot, Salesforce, or Linear?

Notion Meeting Recorder focuses primarily on internal Notion integrations, keeping meeting notes seamlessly integrated with Notion's pages and databases. While it could potentially route meeting notes to other systems via Notion's API or tools like Zapier, it doesn't directly integrate with third-party CRMs out-of-the-box.

Fireflies.ai offers extensive integrations, including native integrations with HubSpot, Salesforce, Slack, and dozens of other tools, plus Zapier connectivity for additional automation possibilities.

Another alternative: Circleback

Circleback provides best-in-class AI-powered meeting notes and automations. We support over 100 languages and automatic participant identification in both in-person and online meetings.

• Automatically-identified and assigned action items

• AI-enabled search across all meetings

• Automations with 100+ app integrations

• Industry-leading security with SOC 2 Type II, EU-U.S. Data Privacy Framework, and HIPAA compliance

• Ability to capture both online and in-person meetings with desktop and mobile apps