Record meetings with the desktop app

The Circleback desktop app lets you record meetings on Zoom, Google Meet, Microsoft Teams, or any other platform without the Circleback bot or any extra participant joining the call. It captures your microphone and computer audio directly from your machine and, by default, video of the meeting.

Install the desktop app

1. Download the app from circleback.ai/desktop (available for macOS and Windows).
2. Install and open the app.
3. Log in with your Circleback account.

Automatic meeting detection

Go to Settings → Notifications and enable Detect meetings. When you join a meeting on your computer, Circleback detects when an app (like Zoom or Google Meet) starts using your microphone and sends you a notification with the option to record.

If you also have joining preferences enabled, Circleback will first try to join the meeting as a bot participant. If it's unable to join (for example, if the host doesn't admit it), Circleback will fall back to recording with the desktop app instead so you never miss a meeting.

If you'd prefer to always record with the desktop app and never have the bot join, turn off your joining preferences from Settings → Calendar.

Automatic start and end

With Start recording automatically enabled, recording will begin automatically after a short countdown when a meeting is detected. If you don't want to record a specific meeting, click Don't Record on the notification to cancel.

With End recording automatically enabled, recording will stop when your microphone is no longer in use (e.g. you've left the meeting). If you want to continue the recording when the end of a meeting is detected, you can click Keep Recording to continue.

Record meeting video

When Circleback detects a meeting, the meeting window is selected by default, so the recording includes video. To start detected meetings with audio only, turn off Record meeting video under Detect meetings in Settings → Notifications.

This only changes the default. You can still choose a window from the notification.

Starting a recording manually

You can also start a recording at any time from the app or the menu bar.

From the app

1. Open the Circleback app.
2. Select New meeting in the left sidebar.

From the menu bar (macOS) or system tray (Windows)

1. Click the Circleback icon.
2. Select New Meeting.

When starting a recording, you can choose your microphone, screen, and system audio preferences. See Choose audio and video recording preferences for details.